Senior Human Resources Administrator

2 days ago

Senai Johor, Malaysia Nov Inc. Full time 40,000 - 80,000 per year

DUTIES & RESPONSIBILITIES:

1. Policy and Procedures

  • Act as a subject matter expert on HR processes, policies, and procedures.
  • Partner closely with business units, managers, and management to implement corporate HR strategies and ensure compliance with employment regulations.
  • Develop and execute HR strategies aligned with business objectives.
  • Ensure adherence to employment laws and support HR/EA/ILO/ISO audits.

2. Initiatives and Projects

  • Lead HR and business-related projects or initiatives that impact business operations and culture.
  • Conduct regular on-site visits to provide HR advisory support, engagement sessions, and collect employee feedback.
  • Manage ad-hoc HR assignments and assist with HR-related reporting when required.

3. HR Reports

  • Prepare and submit accurate HR reports in a timely manner to the HR Manager.

4. Income Tax Administration

  • Manage E-Pin registration and E-filing processes for foreign workers.
  • Coordinate with supervisors and department heads for completion of tax-related documentation.
  • Support expatriate tax clearance processes and liaise with relevant authorities (IRB).
  • Handle documentation and communication for worker repatriation and tax compliance.

5. Employee Engagement

  • Develop and implement employee engagement, wellness, and retention initiatives.
  • Conduct exit interviews, manage offboarding processes, and ensure accurate employee movement announcements.
  • Identify talent gaps and recommend strategies for workforce development.
  • Serve as an Emergency Responder for HR-related urgent matters.

6. Contract & Hostel Management

  • Oversee contract negotiations between vendors and management.
  • Manage hostel tenancy renewals, inspections, and utility tracking.
  • Verify vendor invoices, maintain updated hostel lists, and ensure compliance with facility standards.
  • Liaise with hostel wardens and vendors to resolve issues promptly.

7. Grievance, Disciplinary & Industrial Relations

  • Handle employee grievances and disciplinary actions in compliance with Employment and Industrial Relations Acts.
  • Conduct domestic inquiries and support inquiry panels with necessary documentation.
  • Manage employee counseling, performance improvement plans, and resolution of disputes.

Qualifications & Experience

  • Bachelor's degree in human resources, Business Administration, or a related discipline.
  • Minimum 5-8 years of HR Generalist experience, preferably in a manufacturing environment.
  • Strong knowledge of Malaysian Employment Law and HR best practices.
  • Experience managing large blue-collar workforces.
  • Excellent communication skills in English (verbal and written).
  • Proficient in Microsoft Office applications.
  • Demonstrated ability to manage multiple priorities in a fast-paced environment.

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