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Executive Secretary

2 weeks ago

Puchong New Village, Malaysia Pharmaniaga LifeScience Sdn Bhd Full time 24,000 - 55,200 per year

Responsible for managing all administrative functions of the Head of Plant's Office, including coordination of meetings, reports, and travel schedules. Ensures timely and accurate delivery of information and support services, enabling the Plant Leadership Structure (PLS) to perform effectively and maintain smooth operations.

1) Manage the office to ensure that there is an efficient and timely output providing Head of Plant with the information and services required for the company to operate effectively.

2) Coordination of relevant meeting, division report etc. with both internal and external parties.

3) Compiling reports from every department for the monthly report.

4) Ensure that all travel managements of Head of Plant are made on time, efficiently and accurately and the cost of travel is measured and managed.

5) Ensure that Head of Plant meetings and appointments are arranged accordingly and efficiently.

6) Faxes, correspondences and emails for the meetings and appointments of Head of Plant are dealt with efficiently.

7) Prepare and ensure all the Head of Plant claims are done correctly and accordingly.

8) Ensure that visitors are greeted and treated politely and do not have to wait excessively. All calls to the Head of Plant's Office are answered politely with the phone ringing not more than 3 times before being answered.

9) Ensure that the Head of Plant's Office is kept clean and tidy.

10) Ensure that the Head of Plant's Office has the necessary office supplies.

11) Liaise with IT on issues related to computer-based security and operation.

12) Deliver work right first time and ensure that the office is a safe place to work.

13) To achieve compliance with HALAL requirements, ISO requirements such as ISO 9001, ISO 14000, ISO 45001, ISO 17025, cGMP and GDP requirements such as PIC/S, US-FDA, EU-GMP, EU-GDP, local regulatory and third-party principal requirements.

14)To undertake any other duties as directed by the Head of Plant and Management as and when required.

Job Type: Full-time

Pay: RM2, RM4,600.00 per month

Benefits:

  • Health insurance

Work Location: In person

Expected Start Date: 11/24/2025