Internship - Procurement / Business Support

4 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Jones Lang LaSalle Property Consultants Pte Ltd Full time 20,000 - 30,000 per year
Job Scope & Responsibilities
Primary Coordination Activities

  • Bidding Process Support

  • Assist in preparing and organizing tender documents and bid packages

  • Coordinate with vendors and suppliers regarding bid submissions
  • Track bid deadlines and ensure timely submissions
  • Support bid evaluation processes by organizing documentation

  • Document Management & Compilation

  • Compile and organize procurement-related documents and contracts

  • Maintain vendor databases and contact information
  • Prepare presentation materials and reports for internal meetings
  • Update and maintain procurement tracking spreadsheets and databases

  • Administrative Support

  • Schedule and coordinate meetings with vendors and internal stakeholders

  • Assist in vendor registration and qualification processes
  • Support contract administration activities
  • Handle routine correspondence and communications
Research & Analysis Support
  • Conduct market research on potential suppliers and service providers
  • Assist in vendor performance evaluation and reporting
  • Support cost analysis and benchmarking activities

Required Traits & Qualifications

Essential Traits
  • Detail-Oriented: Strong attention to accuracy in document preparation and data management
  • Organized: Excellent organizational skills to manage multiple tasks and deadlines
  • Communication Skills: Clear written and verbal communication abilities
  • Proactive: Self-motivated with ability to anticipate needs and take initiative
  • Team Player: Collaborative approach and ability to support various team members

Technical Skills
  • MS Office Proficiency: Advanced Excel, Word, and PowerPoint skills
  • Database Management: Basic understanding of data organization and maintenance
  • Digital Literacy: Comfortable with procurement software and online platforms
  • Research Skills: Ability to conduct thorough market and vendor research

Professional Qualities
  • Reliability: Consistent performance and meeting deadlines
  • Confidentiality: Understanding of sensitive commercial information handling
  • Adaptability: Flexibility to support various procurement activities as needed
  • Problem-Solving: Analytical thinking to identify issues and propose solutions
  • Professional Ethics: Understanding of procurement best practices and compliance

Educational Background
  • Currently pursuing or recently completed degree in Business Administration/Management, International Business, Supply Chain, Finance, or related field
  • Basic understanding of procurement principles preferred but not required
  • Previous internship or work experience in administrative roles advantageous

Learning Outcomes

This internship will provide hands-on experience in:

  • Commercial real estate management services (REMS) procurement processes
  • Vendor management and relationship building
  • Contract administration fundamentals
  • Data analysis and reporting
  • Professional business communication
  • Project coordination and time management
  • Help maintain procurement policies and procedures documentation

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