Event Project Executive

8 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia MVC Resources Full time 30,000 - 60,000 per year

About The Role
We're looking for a driven and detail-oriented Event Project Executive to join our growing team and this role will make an impact to a target audience from corporate functions and brand activations to large-scale campaigns.

An event project executive is, above all, a project manager who with fresh ideas and the organizational skills required, resourceful, and strong time-management. This is a hands-on role for someone who thrives in a fast-paced environment, loves problem-solving, and can balance creativity with precision in execution. Highly independent and motivated in the event industry.

Key Responsibilities

Event Planning & Coordination

  • Support the planning and execution of events according to client requirements, target audiences, and objectives.
  • Assist in developing event concepts, timelines, and work plans.
  • Conduct research on event ideas, venues, vendors, themes, entertainment, and design concepts.
  • Prepare event materials such as checklists, delivery orders, and setup documentation.
  • Coordinate and track progress to ensure all event tasks are completed on schedule.

Vendor & Supplier Management

  • Source, liaise, and negotiate with suppliers and vendors to ensure quality, timelines, and budget adherence.
  • Follow up on production timelines and ensure deliverables meet specifications.
  • Manage logistics and on-site setup for equipment, props, tools, and materials.

Creative Collaboration

  • Work closely with the project manager, designers, and internal teams to develop creative ideas and visuals.
  • Participate in brainstorming sessions to propose event themes, challenges, and enhancements.
  • Support the creative briefing process to align visuals with event concepts.

Execution & On-Site Support

  • Be present during setup, event execution, and teardown to ensure smooth operations.
  • Handle on-site coordination, troubleshoot issues, and support overall event flow.
  • Maintain professionalism and composure under pressure, especially during live events.

Administration & Reporting

  • Prepare budgets and ensure adherence to financial guidelines.
  • Assist in post-event reports, feedback collection, and evaluations for continuous improvement.
  • Support the project team with any additional tasks related to event planning and operations.

Requirements

  • 1–3 years of experience in event management, brand activation, or project coordination.
  • Diploma or degree in Marketing, Communications, Events Management, or related field.
  • Strong organisational skills with high attention to detail.
  • Excellent communication and coordination abilities.
  • Able to multitask and manage multiple projects under tight timelines.
  • Proficient in Microsoft Office / Google Workspace and comfortable with basic administrative tools.
  • A proactive, creative, and solution-oriented mindset.
  • Willing to work evenings, weekends, or travel as needed for events.
  • Team player who's eager to learn and grow in a dynamic environment

Benefits

  • Competitive Salary + Bonus + Quarterly Incentives
  • A real opportunity to grow with your own creative team
  • The chance to see your work on regional and global stages
  • Positive team culture, monthly celebration, annual trip & overseas opportunities
  • Career growth in a fast-moving, visionary company
  • Supportive work culture and environment
  • Travel reimbursements, Group Insurance, etc

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