J - Procurement Executive QS / Civil Engineering background

Job Summary:

The Procurement Executive is responsible for managing non-production procurement and some aspects of direct material production sourcing activities such as sourcing rental equipment and infrastructure-related services, while also handling import/export processes and customs clearance. This dual role ensures smooth support for operations, compliance with customs regulations, and cost-effective procurement of non-core goods and services. The person must preferably have QS Background from a Construction industry with Procurement exposure in order to effectively perform the job. New graduates with Quantity Surveyor or Civil Engineering can also apply.

Key Responsibilities

1. Procurement & Cost Management & Analysing Bill of Quantities.

2. Support new Seelong plant expansion purchases for Production materials.

3. Prepare and evaluate cost estimates for non-production procurement including rental equipment and infrastructure services (e.g., renovation works, M&E, general building maintenance).

4. Review supplier/contractor quotations against Bill of Quantities (BQ), scope of works, and technical specifications to ensure value-for-money.

5. Conduct preliminary cost analysis and budgeting for upcoming service and maintenance packages.

6. Coordinate and perform commercial evaluation of tenders for outsourced services and infrastructure upgrades.

7. Draft and review scope of works and contract terms for service vendors, ensuring coverage of commercial risk, timelines, and deliverables.

8. Track and report on actual vs. budgeted costs for procurement packages and service contracts; flag any cost variations.

9. Evaluate and certify claims, invoices, and variations from service contractors in accordance with agreed terms.

10. Liaise with internal project/QS teams for accurate quantity take-off, pricing validation, and site-specific procurement needs.

11. Maintain a vendor rate library and cost database for benchmarking and forecasting purposes.

12. Customs & Import/Export Management

13. Handle full set of customs documentation (K1, K2, K3, COO, invoice, BL, packing list). Incoterms experience.

14. Liaise with freight forwarders, customs brokers, and regulatory agencies (JKDM, MITI, SIRIM, MAQIS, etc.).

15. Ensure proper classification of HS codes and application of customs duties, exemptions, and licensing.

16. Monitor shipment schedules and ensure timely customs clearance aligned with project requirements.

17. Keep procurement activities aligned with internal compliance, Free Trade Agreements (FTAs), and cost efficiency principles.

18. Experience in dealing with all sorts of Incoterms and especially in using Letter of Credit, Bank Guarantee.

19. Continuous Improvement & Reporting

20. Identify opportunities to reduce procurement and lifecycle costs through commercial insights, improved contract structuring, and vendor negotiation.

21. Implement cost control tools and reporting formats for better visibility across non-production spending.

22. Support audits and reviews related to cost justifications, vendor selection, and contract evaluations.

Requirements:

• Diploma/Degree in Quantity Surveyor (Preferred), Supply Chain Management, Business, or related field.

• Minimum 2–3 years experience in procurement or QS or Contract Management (those from QS background with Procurement exposure will have an added advantage)

• Knowledge in equipment rental markets and service vendor management.

• Familiarity with custom clearance and import/export documentation is an added advantage.

• Strong negotiation, communication, and organizational skills.

• Ability to multitask and work in a fast-paced environment.

• Proficient in Microsoft Office and procurement systems (e.g., ERP, Oracle, SAP).

• Able to multitask and work under pressure to meet project and shipment deadlines.

• This job will be based in Seelong Factory, Senai.

If you are interested to apply, kindly submit your updated resume in DOC/PDF format and allow our Consultant to match you with our Clients.

To facilitate the process, please ensure the following details are included in your resume:

Current Address / Location

Current Salary

Reason for Leaving

Expected Salary

Notice Period

WhatsApp:

Kindly note that only shortlisted candidates will be notified.

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd

JTK Number: JTKSM 1252

Job Types: Full-time, Permanent

Pay: RM2, RM6,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Application Question(s):

• current location, current salary, reason of leaving, expected salary, notice period, possess own vehicle (Y/N)

Education:

• Bachelor's (Preferred)

Experience:

• QS: 2 years (Preferred)
• procurement in construction industry: 2 years (Preferred)

Work Location: In person