executive, facility management

2 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia Alam Flora Environmental Solution Sdn Bhd Full time 39,600 - 80,000 per year

EXECUTIVE, OPERATION COORDINATOR

To assist the Head of Operations & Maintenance (HOD) in ensuring centralized monitoring, coordination, and performance control across all Integrated Facilities Management (IFM) business units. The role is pivotal in driving operational excellence through analytics, documentation control, and inter-site coordination.

*This is a re-strategized of Manpower structure of the Department by utilizing the existing head count into promoting an effective centralized management at HQ.

  1. Performance Monitoring & Analytics

  2. Develop and maintain centralized dashboards for IFM business units (SLA, KPI, cost, breakdowns, etc.)

  3. Collect and analyze operational data from all sites to identify variances and trends.
  4. Prepare weekly/monthly performance reports for HOD and management review.
  5. Develop standardized Excel/Power BI templates for data tracking and compliance.
    1. Departmental Coordination
  7. Act as liaison between HQ and Site Facility Managers for performance alignment and standard reporting.
  8. Follow up on operational tasks, project updates, and issue closures.

  9. Coordinate submissions, approvals, and inter-department communication.

  10. Document & Compliance Review4. Departmental Budgeting & Project Support5. Presentation & Communication

  11. Review and verify operational documents (PCF, ABAP, ATA, reports) before HOD endorsement.

  12. Ensure compliance with LOA, format, and supporting documentation standards.
  13. Maintain proper record and version control.
  14. Assist in drafting approval papers for projects and expenditure.
  15. Track budget utilization and highlight variances or risks.
  16. Coordinate quotation analysis, vendor evaluations, and post-approval monitoring.
  17. Prepare professional presentations and monthly operation decks for HOD and management.
  18. Develop visuals, charts, and performance summaries for reports and meetings.
  19. Maintain consistent communication with site teams and internal stakeholders.

Job Types: Permanent, Contract

Contract length: 12 months

Pay: From RM3,300.00 per month

Benefits:

  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Education:

  • Bachelor's (Preferred)

Experience:

  • Facility Management: 1 year (Preferred)
  • Facilities maintenance: 1 year (Preferred)

Location:

  • Kuala Lumpur (Preferred)

Work Location: In person

  • Director of Facilities

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia BTI Executive Search Full time 1,200,000 - 1,800,000 per year

    Our client, a prominent international education provider, is looking for an experienced Facilities Director to take charge of itsIntegrated Facilities Management (IFM) operations. This leadership role is responsible for ensuring that all outsourced facilities operations, maintenance activities, safety programs, and service delivery provided by the IFM...

  • Facilities Manager

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia IHT Rehabilitation Centre Sdn Bhd Full time 80,000 - 150,000 per year

    Job description:Project RoleDevelop and execute comprehensive project plans.Allocate and manage resources to meet project goals.Identify, assess, and mitigate project risks.Create and manage project budgets, tracking expenses.Lead project teams in executing tasks and adjusting plans as needed.Establish effective communication channels with...

  • Facilities Manager

    5 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Avows Technologies Sdn Bhd Full time 48,000 - 96,000 per year

    Experience: 5+ yearsThe Facilities Manager is pivotal in ensuring the smooth operation of the office administrative functions within the Group. This role involves organizing and coordinating office administration and procedures to guarantee organizational effectiveness, efficiency, and safety. The Facilities Manager is tasked with streamlining administrative...

  • Facility Services Executive

    5 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Kamlax Global Technologies SDN BHD Full time 30,000 - 50,000 per year

    Facility Services ExecutiveContract Duration: 6 months (extendable)Department: COO / Corporate Services – Business ServicesAbout the RoleWe are looking for a proactive and detail-oriented Facility Services Executive to support and manage day-to-day facility operations. This role involves coordinating vendors, overseeing office facilities, handling lease...

  • Facilities Manager KL/ Selangor

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia INTEGRA HEALTHCARE TECHNOLOGY SDN. BHD. Full time 1,200 - 10,000 per year

    Key ResponsibilitiesManage and maintain all facilities of the rehab centre, ensuring systems and services operate safely and efficiently.Lead the Facilities Department in overseeing maintenance, compliance and engineering support activities.Plan and execute refurbishment, retrofit and expansion projects within approved budgets and timelines.Drive...

  • Facilities Manager

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Ikano-Retail Full time 120,000 - 180,000 per year

    Company DescriptionThe IKEA vision is to create a better everyday life for the many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them. We operate in Singapore, Malaysia and Thailand – and have an ambitious expansion plan to bring a little bit of...

  • Facilities Manager

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia IKEA Full time 60,000 - 120,000 per year

    The IKEA vision is to create a better everyday life for the many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them. We operate in Singapore, Malaysia and Thailand – and have an ambitious expansion plan to bring a little bit of Sweden to new...

  • Facility Services

    5 hours ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Kamlax Global Technologies Full time 30,000 - 60,000 per year

    Facility Services Executive (Local only)Contract:6 months (extendable)Department:COO / Corporate Services – Business ServicesAbout the RoleWe're looking for a motivated and detail-orientedFacility Services Executiveto join our Corporate Services team.In this role, you'll help ensure our office facilities run smoothly — from managing vendors and lease...

  • Facilities Manager

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Ikano-Retail Full time 60,000 - 120,000 per year

    Company Description The IKEA vision is to create a better everyday life for the many people. We do this by offering a wide range of well-designed, functional home furnishing products at prices so low that as many people as possible can afford them. We operate in Singapore, Malaysia and Thailand – and have an ambitious expansion plan to bring a little bit...

  • Assistant Facilities Manager

    2 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Cushman & Wakefield Full time 1,200,000 - 1,600,000 per year

    Job TitleAssistant Facilities Manager (Program Governance & Facilities Management Lead)Job Description SummaryThe Program Governance & Facilities Management Lead will be responsible for driving operational excellence across facilities management and governance programs within Malaysia and extending to regional operations. This role focuses on streamlining...