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Executive - Procurement

2 weeks ago

Kampung Seelong, Johor, Malaysia Eastern Pretech (Malaysia) Sdn Bhd Full time 80,000 - 120,000 per year

This job opening is open for location: Seelong, Johor

Key Responsibilities:

1. Procurement & Cost Management & Analysing Bill of Quantities.

  • Support new Seelong plant expansion purchases for Production materials.
  • Prepare and evaluate cost estimates for non-production procurement including rental equipment and infrastructure services (e.g., renovation works, M&E, general building maintenance).
  • Review supplier/contractor quotations against Bill of Quantities (BQ), scope of works, and technical specifications to ensure value-for-money.
  • Conduct preliminary cost analysis and budgeting for upcoming service and maintenance packages.
  • Coordinate and perform commercial evaluation of tenders for outsourced services and infrastructure upgrades.
  • Draft and review scope of works and contract terms for service vendors, ensuring coverage of commercial risk, timelines, and deliverables.
  • Track and report on actual vs. budgeted costs for procurement packages and service contracts; flag any cost variations.
  • Evaluate and certify claims, invoices, and variations from service contractors in accordance with agreed terms.
  • Liaise with internal project/QS teams for accurate quantity take-off, pricing validation, and site-specific procurement needs.
  • Maintain a vendor rate library and cost database for benchmarking and forecasting purposes.

2. Customs & Import/Export Management

  • Handle full set of customs documentation (K1, K2, K3, COO, invoice, BL, packing list). Incoterms experience.
  • Liaise with freight forwarders, customs brokers, and regulatory agencies (JKDM, MITI, SIRIM, MAQIS, etc.).
  • Ensure proper classification of HS codes and application of customs duties, exemptions, and licensing.
  • Monitor shipment schedules and ensure timely customs clearance aligned with project requirements.
  • Keep procurement activities aligned with internal compliance, Free Trade Agreements (FTAs), and cost efficiency principles.
  • Experience in dealing with all sorts of Incoterms and especially in using Letter of Credit, Bank Guarantee.

3. Continuous Improvement & Reporting

  • Identify opportunities to reduce procurement and lifecycle costs through commercial insights, improved contract structuring, and vendor negotiation.
  • Implement cost control tools and reporting formats for better visibility across non-production spending.
  • Support audits and reviews related to cost justifications, vendor selection, and contract evaluations.

Requirements:

  • Diploma/Degree in Quantity Surveyor (Preferred), Supply Chain Management, Business, or related field.
  • Minimum 2–3 years experience in procurement or QS or Contract Management (those from QS background with Procurement exposure will have an added advantage)
  • Knowledge in equipment rental markets and service vendor management.
  • Familiarity with custom clearance and import/export documentation is an added advantage.
  • Strong negotiation, communication, and organizational skills.
  • Ability to multitask and work in a fast-paced environment.
  • Proficient in Microsoft Office and procurement systems (e.g., ERP, Oracle, SAP).
  • Able to multitask and work under pressure to meet project and shipment deadlines.

Working location : Seelong, Senai

We regret that only shortlisted applicants would be notified.

We offer attractive remuneration and fringe benefits. Interested candidates are encouraged to email a resume providing details of qualification, experience, current salary and contact number to:

Human Resources Department

EASTERN PRETECH (MALAYSIA) SDN BHD

Registration no P)

PTD 103274, Jalan Seelong, 81400 Senai, Johor Darul Tak'zim

Office Tel: Mobile: Ms.Liew)