Registry Executive

• Admission & Record Unit

· Student Offer Letters - upon completion of documentation

· Student Scholarship forms and letters

· Student filing - open, update, records, closure

· Student withdrawal and termination

· Student database entry - for MOE and related, for internal meetings and yearly records for School Magazine

· Student letters - testimonials, transcripts, reference letters, verification letters, external scholarships, concession cards, status, etc.

· Student database for planning and expansion.

· Student policies on refund, withdrawal, and termination.

· To monitor and compile student attendance reports and reconcile student numbers for reporting purposes (active, withdrawal and termination).

· To process student refund - receive, counter check, process, update, close & liaise with parents.

· To assist in all phone enquiries/walk-in/email enquiries about academic needs, and CAIE Exams of current and future students.

· To supervise data entry and printing for all school Leaving certificates for student withdrawal and complete studies.

· Coordinate and at times lead. implement, assist & complement all other programmes, activities & ad-hoc projects set by the school.

· To support the principal in teacher evaluation, distribution, filing and records. To lead and maintain related modules on students not limited to student and parent/guardian profiles and update these records on the EMS.

· Reset password in EMS (students/Parents).

· To update the student profile if there are any changes.

• CIE External Examination

In the absence of the Examination Officer, to assist with the following:

· To handle all pre-, current, and post-examination records.

· To assist in all phone enquiries/walk-in/Email enquiries about CIE Exams of current and future students.

· To follow up private candidate (home school/individual) for registration as a private candidate.

· Assist in executing the announcement in the Education Management System My Message about the CIE registration exam.

· Assist in executing data entry of registration of students for CIE exams (Lower Secondary Checkpoint/ Primary Checkpoint /IGCSE/A-Levels) in CIE Direct online tools.

· To download and distribution of electronic statement of entry to all students registered.

· Assist in executing and collect data of forecast results and do the data entry via CIE Direct online tools.

· To carry out all access arrangements/exemptions needed for Checkpoint/IGCSE/A -Levels examination.

· Assist in executing of CIE timetable creating, exam venue and assign invigilator.

· To do planning/executing and documentation for all CIE exam seating plans (seating arrangement/exam attendance & exam papers sorting.

· To prepare manual CIE exam attendance for the subject component during the not receiving the attendance from CIE.

· Assist in executing conducting CIE exam invigilation.

· To do posting and parcel monitoring of examination scripts /exam-related documents posted to CIE.

· Assist in executing on sending results login-Id to the candidate via email.

· Assist in executing the download and distribution of online results to all students after the results are published.

· To executing -on CIE exam analysis for IGCSE and A Level.

· Assist in executing -distribute the certificate and statement of results after received documents from CIE.

· Assist in executing - and process refund documentation related to CIE exams.

· To executing -on collect evidence and execute the process (predicted results- during CIE cancellation

· Assist in executing and liaise with the lab technician on laboratory needs for CIE lab exams.

· Assist in executing and liaise with- ICT teachers on ICT need exam requirements before and on the exam day.

· Assist in executing coursework/oral/forecast results submitted to CIE.

· Assist in executing and liaise with a language teacher to carry out an oral examination.

· Managing examination days by awarding body regulations, including preparing for each exam day, starting an examination, dealing with emergencies, irregularities, and malpractice, ending the examination, collecting the examination scripts and packing and dispatching examination scripts

· To assist in all phone enquiries/walk-in/Email enquiries about CIE Exams of current and future students.

• Internal Exam Processes

In the absence of the Examination Officer, to assist with the following:

· Assist in executing the collation of all pre- and post-examination-related documentation.

· To participate in an examination board meeting.

· Assist in executing exam minutes meeting.

· To receive and store/distribute the confidentiality of exam papers.

· To do collection and compilation of all examination consignment, examination attendance and other documents in each examination process.

· To collect and compile records of all subject reports and subject mark sheets from all subject teachers.

· To collect and compile records of class mark sheets and year mark sheets for Pre­ school, Primary, Secondary, IGCSE and A-level.

· To receive and compile the entire process of student progress report generation and distribution post all internal examinations report card day.

· To do compilation/filing for all internal examination-EMS exam paper submission form, EMS download for exam paper & mark scheme, Exam consignment and exam

· To assist in all phone enquiries/walk-in/Email enquiries about Exams of current and future students.

• Others

· To do data entry of timetable, academic calendar, IGCSE/A level results in EMS

· To reset passwords in EMS (students/Parents)

· Checked information in EMS during urgency for superiors/ parents.

· To report /follow up with the developer on the EMS issue.

· To do Ad-hoc work given by the HOD from time to time

· To assist the organization of all SJIS events namely Academic Awards Ceremony, Sports Day, Cross Country Run, Carnival, Reports Card Day and many more.

Requirements:

• Experience working in an international school is a must.

Job Type: Full-time

Pay: RM3, RM4,500.00 per month

Benefits:

• Dental insurance
• Health insurance
• Maternity leave

Application Question(s):

• What is your current notice period?
• What is your expected salary?

Work Location: In person