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Associate, Travel and Expense

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Delivery Hero Full time 40,000 - 80,000 per year

Company Description

foodpanda is part of the Delivery Hero Group, the world's pioneering local delivery platform, our mission is to deliver an amazing experience—fast, easy, and to your door. We operate in over 70+ countries worldwide. Headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.

Job Description

We are looking for a highly motivated Associate, Travel and Expense to perform accounting and clerical tasks related to the efficient maintenance and processing of employee travel and expense transactions in order to ensure effective and accurate financial and administrative operations.This role reports to the Manager,T&E Service Delivery.

Responsibilities:

  • Perform day to day processing of employee travel and expense reports in a timely manner
  • Audit employee expense reports to ensure compliance with regulatory and internal policy requirements
  • Assist employees with questions regarding the Travel and Expense Policy, SAP Concur, and general inquiries regarding business travel and expenses
  • Deliver excellent technical and non-technical support for T&E related processes and system solutions
  • Develop and maintain documentation regarding expense reimbursements, including training materials, standard operating procedures, correspondence, and website documentation
  • Order, apply, assign, and coordinate cancellations for corporate credit cards (including virtual credit card)
  • Record and pull data from SAP Concur and the corporate/virtual credit card vendor system
  • Process daily accounting and attendee extracts and upload into partnering systems
  • Month end reconciliation (Concur claims); Statement of Account/Invoice Reconciliation
  • Process travel requests, advance payment requests and expense reports
  • Helpdesk/Inquiry Handling
  • Provide support in compliance relevant aspects: reporting, investigation of specific cases, analysis of expense reports
  • Work with Travel Management Company (TMC) and function as second level escalation point for offline support
  • Assist in the implementation of any functional changes to the expense reimbursement systems or procedures, ensuring related assignments are carried out in an efficient, effective and timely manner, and communicated effectively
  • Liaise with internal and/or external auditors to provide documentation as required
  • Undertake other duties as assigned by the APAC Travel Management and AP teams

Qualifications

  • Bachelor's Degree or equivalent
  • Strong verbal and written communication skills in Chinese Language (Mandarin/Cantonese)
  • Advanced experience with Microsoft Office Suite
  • Strong interpersonal and team skills
  • Previous exposure to business operation units such as accounts payable, procurement, supply chain or finance
  • 2+ years of experience working in a customer focused role requiring attention to detail
  • Desirable experience in AP/T&E/Payroll minimum of 1 year
  • Experience in SAP environment
  • Concur expense knowledge is a plus
  • Working knowledge of master data governance concepts, reporting and analytics
  • Organization and prioritization skills to execute assignments with minimal supervision

Additional Information

  • A dynamic and challenging work environment.
  • A company committed to developing you personally and professionally.
  • A great working atmosphere with regular company and team events.
  • A vibrant and international team committed to diversity and inclusion.
  • Responsibility from day one in a fast growing and global company.
  • Other benefits include free food, health and dental insurance, and learning and development opportunities

foodpanda is operated by Delivery Hero Group ("DH Group") - the world's leading local delivery platform, operating in 70+ markets across Asia, Europe, Latin America, the Middle East, and Africa. Delivery Hero started as a food delivery service in 2011 and now employs 40,000+ people globally. Additionally, Delivery Hero is pioneering quick commerce, the next generation of e-commerce, aiming to bring groceries and household goods to customers in under one hour and often in 20 to 30 minutes. Headquartered in Berlin, Germany, Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index.