QSEH and Administrative Officer

23 hours ago

Shah Alam, Selangor, Malaysia TÜV SÜD Full time 40,000 - 60,000 per year
  • Quality Management Support
  • Assist in maintaining and organizing quality-related documents and records to ensure easy retrieval and compliance.
  • Assist in organizing and coordinating training sessions and awareness activities related to quality across departments.
  • Support proper document control and version management to avoid outdated or inconsistent records.
  • Assist in following up with business units/departments for requests of documents related to quality.
  • Support internal quality audits by preparing documentation, following up on corrective actions, and tracking closure of findings.
  • Assist in collecting and analyzing customer feedback/complaints to identify areas for improvement.
  • Support continuous improvement initiatives such as work improvement projects (WIP) and awareness of ISO standards compliance.
  • Data Protection Support
  • Assist in maintaining data protection documentation and records of processing activities in compliance with PDPA/GDPR requirements.
  • Support awareness initiatives, campaigns, and training related to data privacy for employees.
  • Ensure proper filing and accessibility of data protection materials for internal and external audit purposes.
  • Assist in following up with business units/departments for requests of documents related to data protection.
  • Support reporting officer in monitoring compliance with corporate and regulatory data protection policies.
  • Compliance Support
  • Assist in preparing and maintaining documentation related to local compliance requirements, including health and safety obligations.
  • Help coordinate internal communications, briefings, and training related to compliance topics.
  • Maintain organized filing systems for compliance-related documents in both physical and electronic formats.
  • Assist in following up with business units/departments for requests of documents related to compliance.
  • Support reporting officer in preparing compliance reports, dashboards, and summaries for management review.
  • Assist in preparing documentation for internal and external audits and coordinate follow-up actions.
  • Safety, Environmental and Health Support
  • Assist in maintaining safety, environmental and health-related records and documentation.
  • Help coordinate awareness sessions, safety drills, and environmental campaigns in collaboration with relevant departments.
  • Support reporting officer in tracking KPIs and incidents related to workplace safety, environmental compliance, and health matters.
  • Assist in organizing internal reviews of safety and environmental compliance programs.
  • Participate in inspections or audits by collecting evidence, preparing documentation, and tracking corrective actions.
  • In addition, the Junior Officer is expected to support any other miscellaneous activities related to quality, safety, environmental and health as informed by the reporting officer.
  • IT & End-User Support
  • Provide basic IT support, including computer setup, hardware/software troubleshooting, and installation of approved applications.
  • Coordinate the creation and deactivation of user and email accounts in collaboration with HR and the SG IT team.
  • Asset Management & Audit
  • Provide Maintain an accurate and up-to-date inventory of all IT and office assets throughout their lifecycle—from acquisition to disposal.
  • Conduct quarterly asset updates and lead the annual asset audit to ensure compliance and accountability.
  • Ensure all assets are properly documented, tagged, and tracked in accordance with company policies and audit requirements
  • Facilities Management & Sustainability Support
  • Assist in facility maintenance and operations to ensure a safe, secure, and efficient working environment.
  • Support the collection and reporting of sustainability data in alignment with corporate and global reporting requirements.

Work Area: Corporate Functions & Business Support

Country/Region: Malaysia

Job Location: Shah Alam

Working Model : Home-Office

Employment Type: Full time / regular

Company: TUV SUD (Malaysia) Sdn. B

Org Unit Code:

Requisition ID: 2029

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