Intern

3 days ago

Kuala Lumpur RedQ, Malaysia AirAsia Full time 30,000 - 60,000 per year


Job Description

Functional responsibility

  • Project Management – Assist in project planning, documentation, and progress tracking.

  • Facilities Management – Support daily operation activities including vendor coordination, maintenance scheduling, and inspections.

  • Documentation & Reporting – Prepare meeting minutes, status reports, and presentation decks for management.

  • Coordination Support – Liaise with internal departments, consultants, and contractors to ensure timely updates and task closure.

Role responsibility

  • Assist in site visits, inspections, and preparation of progress reports.

  • Update and maintain project documentation, drawings, and correspondence.

  • Support tender documentation preparation, PR/PO tracking, and vendor record updates.

  • Participate in internal meetings and assist in preparing slides, charts, and reports.

  • Assist in monitoring preventive maintenance schedules and follow-ups with vendors.

  • Update project trackers, cost summaries, and progress schedules.

  • Any other task assigned by the Manager or team members in support of ongoing projects.

Functional Duties

Project Management

  • Assist in preparing design briefs, project schedules, and progress tracking templates.

  • Help organize coordination meetings with consultants and contractors.

  • Prepare reports and follow up on technical and commercial submissions.

  • Support procurement processes and document filing for project contracts.

Facilities Management

  • Assist in vendor coordination, inspection of facilities, and documentation of service reports.

  • Support the team in maintaining asset lists, maintenance schedules, and corrective action logs.

  • Participate in site walkthroughs and inspections with the FM team.

Documentation & Reporting

  • Prepare meeting minutes, progress reports, and PowerPoint presentations.

  • Assist in consolidating cost reports and project dashboards.

  • Maintain a proper filing system for all project and facility-related documentation.

Role Duties

  • Assist the Facilities & Infrastructure team in the planning, coordination, and monitoring of ongoing projects and maintenance activities.

  • Support the preparation of project schedules, progress tracking sheets, and cost summaries for management review.

  • Participate in site inspections, collect data, and update progress reports for ongoing works.

  • Prepare meeting minutes, reports, and documentation related to project and facility operations.

  • Coordinate with consultants, contractors, and internal departments for information updates and task follow-ups.

  • Support the team in maintaining and updating vendor databases, service records, and preventive maintenance schedules.

  • Assist in reviewing contractor submissions and compiling technical documents for record.

  • Update project and facility dashboards to ensure timely reporting to management.

  • Perform other duties as assigned by the Manager or Senior Executives to support department deliverables.

Traits

  • Good written and verbal communication skills in English and Bahasa Malaysia.

  • Detail-oriented, organized, and able to multitask.

  • Proficient in Autocad, Microsoft Excel, Word, and PowerPoint.

  • Basic understanding of project coordination and engineering terms.

  • Able to work independently with minimal supervision.

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