Office Administrator

WEI LING MOTOR SDN BHD

Hi Dear,

We are a motorcycle dealership that has been operating for more than 30 years, based in Kluang, Johor.

" If you are someone who wants to constantly challenge yourself, keep improving, and embrace new ways of thinking, you are welcome to join our family. "

Can't wait to met you :D

From : WEI LING CORE TEAM

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We need to hire three different categories of admin staff :

• ADMIN ( General Department )
• ADMIN ( Motor Registration Department )
• ADMIN ( SparePart Department )

WORKING HOUR : 09:30 AM - 06:00PM

WORKING DAYS : MON - SAT

SALARY : BASIC ( RM RM ALLOWANCE | MAX RM RM 2800

AREA : KLUANG, JOHOR

NO 693 & 695, JALAN MERSING, TAMAN KLUANG BARU, 86000 KLUANG, JOHOR.

Company provides Professional Training & Clear SOP for every task.

All employee benefits will comply with labor laws.

Company also provides Annual dinner, Team-building events, or Company trips.

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A. GENERAL ADMIN

MAIN JOB DESCRIPTION :

The front-desk admin is responsible for:

1. Doing a simple morning cleaning routine (wipe tables, throw rubbish, sweep, and mop if needed) to make sure the shop is ready to serve customers.

2. Helping customers with instalment payments, insurance renewal, and road tax renewal.

3. Collecting payments for motorcycle repairs and issuing the repair bill.

4. Replying to customer inquiries on WhatsApp.

5. Handling motorcycle accident claim cases.

6. Handling daily JPJ documents returned from runners (vehicle geran and road tax).

7. Doing basic data entry and filing documents.

8. Preparing monthly reports at the beginning of each month.

9. Arranging GDEX pickup for the daily parcels (abang will come to collect).

10. Closing the account before going home and making sure all collections tally.

B. ADMIN ( MOTOR REGISTRATION )

MAIN JOB DESCRIPTION :

The motor registration admin is responsible for:

1.‎ Perform a simple morning cleaning routine (wiping tables, disposing of rubbish, sweeping, and mopping when necessary) to ensure the shop is clean and ready to serve customers.

2.‎ Handle the full registration process for every motorcycle sold each day — including vehicle registration, insurance issuance, and preparing all documents required for JPJ submission.

1. Prepare the free gifts for customers who purchase a motorcycle, ensuring accuracy and completeness.

2. Prepare the loan agreement once the customer's motorcycle loan has been approved.

3. Prepare the required monthly reports at the beginning of each month.

4. Replying to dealer inquiries about motor registration on WhatsApp.

5. Prepare the required documents if customers request an interchange (tukar nama / tukar hak milik / tukar no plate) for their motorcycle.

C. SPAREPART ADMIN

MAIN JOB DESCRIPTION :

The sparepart admin is responsible for:

1. Doing a simple morning cleaning routine (wipe tables, throw rubbish, sweep, and mop if needed) to make sure the shop is ready to serve customers.

2. Take spareparts between Level 1–3 for the foremen to repair customers' motorcycles.

3. Reply to customer and dealer inquiries about spare parts on WhatsApp.

4. Handle spare parts ordering, manage stock receiving and arrangement when new items arrive.

5. Handle all warranty claim cases.

6. Manage the Shopee account, including updating the account, checking orders, packing items, and coordinating shipments.

7. Prepare the required monthly reports at the beginning of each month.

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REQUIRED SKILLS FOR ALL ADMIN :

These skills are needed to do the daily admin tasks well:

1. Good Communication – Able to speak clearly and politely.

1. Customer Service Attitude – Friendly, patient, and able to handle questions or complaints calmly.

2. Time Management – Can handle multiple tasks efficiently and prioritize daily duties.

3. Microsoft Word & Excel Proficiency – Must be confident and skilled; candidates who are not familiar need not apply.

4. Attention to Detail – Make sure all documents, payments, and reports are accurate.

6. Responsibility & Reliability – Punctual, trustworthy, and can follow procedures without constant supervision.

1. Basic Problem-Solving – Can identify small issues and solve them or ask for help when needed.

2. Cash Handling / Accounting Knowledge – Experience with cash drawer and account closing is prefer but not a must.

3. Physical Readiness – Able to perform light cleaning and keep the shop ready for customers.

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CANDIDATES WHO WE DON'T WANT :

1. Skills & Work Ability

· People who are not familiar with computers.

· People who cannot handle stress or multi-tasking—front-desk admin needs to manage multiple tasks at once.

2. Work Habits & Attitude

· Careless people.

· People who are often late or not punctual.

· People with a poor attitude toward customer service—rude or impatient with customers.

· People with no work experience, who are overly emotional, sensitive, or "glass-hearted."

3. Personal & Family Situation

· People with poor health or unable to handle daily work physically.

· People with unresolved family responsibilities—e.g., no backup care for children, or caring for sick parents, which prevents them from working consistently.

· People planning to continue studying soon.

· People who need a very long notice period to resign from their current job.

· People who have plans to become pregnant within the next year.

4. Culture / Mindset

· People who don't value work-life integration – we expect team members who are willing to put in extra time and effort to grow and overcome challenges, and who see work as part of life because they love what they do.

· People who are resistant to change – those who stick to old ways of thinking, don't listen, and aren't willing to learn or improve even when past results show a better approach is needed.

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Please attach your full resume include ( current profile photo, age, sex, area, education background, working experience and so on )

Please specific your available slot for face to face interview session ( exclude Sunday and Public Holidays )

Please clarify if you need a resign notice period from current jobs. ( notice more than 1 month no acceptable )

Job Types: Full-time, Permanent

Pay: RM1, RM2,500.00 per month

Location:

• Kluang (Kluang, Kluang) (Preferred)

Work Location: In person