Talent Acquisition Executive

2 days ago

Bangsar South Kuala Lumpur, Malaysia ViewQwest Management Sdn Bhd Full time 60,000 - 120,000 per year

Job Summary

The Talent Acquisition Executive is responsible for managing the end-to-end recruitment process and ensuring smooth execution of talent acquisition operations. This role combines hands-on recruitment delivery with administrative excellence, supporting the full employee lifecycle — from hiring to confirmation and off-boarding.

Key Responsibilities

1. Recruitment

  • Manage full-cycle recruitment for entry-level to executive-level roles, including sourcing, screening, interviewing, and offer management.
  • Partner with hiring managers to understand hiring needs, develop job postings, and recommend effective sourcing strategies.
  • Conduct new hire on-boarding sessions, including first-day briefings, to ensure a smooth transition for new employees.
  • Manage employee off-boarding procedures, ensuring all exit formalities are completed accurately and timely.
  • Maintain accurate candidate and recruitment records in the Applicant Tracking System (ATS).
  • Prepare salary proposals, ensuring market competitiveness and internal equity.
  • Conduct Background Check as necessary

2. Talent Acquisition Operations (TA Ops)

  • Own the Employee Confirmation Process — from sending out the Confirmation Assessment Form to issuing Employment Confirmation Letters.
  • Handle submission of new hire employment contracts to LHDN for stamping in compliance with statutory requirements.
  • Process invoices for recruitment-related expenses, including external agencies (e.g., JobStreet, Veremark) and other job portals.
  • Prepare and publish monthly internal job postings and new employee announcements.
  • Manage and monitor the Employee Referral Program, including tracking submissions, verifying eligibility, and coordinating rewards.
  • Support audit and compliance requirements by maintaining accurate recruitment and employment documentation.
  • Ensure data accuracy and integrity across recruitment systems and reports.

3. Employer Branding Strategy & Campaigns

·       Participate at career fairs, university engagements and networking events

·       Post career opportunities on company LinkedIn page to enhance talent pipelining.

Qualifications & Requirements

  • Bachelor's degree in human resources, Business Administration, or related field.
  • 2–4 years of experience in recruitment or HR operations.
  • Strong understanding of end-to-end recruitment processes and HR documentation.
  • Familiar with Malaysian employment regulations and statutory submissions (e.g., LHDN).
  • Excellent communication, organizational, and multitasking skills.
  • Proficiency in MS Office and HR systems or Applicant Tracking Systems (ATS).
  • Detail-oriented, dependable, and able to work independently in a fast-paced environment.

Key Competencies

  • Strong ownership and accountability in managing processes.
  • Excellent stakeholder management and coordination skills.
  • High level of professionalism, discretion, and confidentiality.
  • Continuous improvement mindset with a focus on efficiency and candidate experience.

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