Receiving Officer

2 days ago

Alor Gajah, Melaka, Malaysia Fiscal Laurel Sdn Bhd Full time 20,000 - 28,000 per year

Job Summary

We are seeking a highly organized and detail-oriented Receiving Officer - Purchasing to be the crucial control point for all incoming goods at our PARKROYAL A'Famosa Melaka Resort hotel. You will be responsible for ensuring that all deliveries precisely match their purchase orders in terms of quantity, quality, and price before they are accepted and entered into our financial system. This role requires strong accuracy, a firm commitment to food safety standards, and excellent coordination skills.

Key Responsibilities

I. Receiving and Verification (The Audit/3-Way Match)

  • Receive, unload, and inspect all incoming deliveries (Food & Beverage, General Stores, Operating Supplies, etc.) at the receiving dock.
  • Conduct the "3-Way Match" by meticulously verifying all goods against the Purchase Order (PO) and the supplier's Invoice/Delivery Note.
  • Verify and record the temperature of all chilled and frozen F&B items immediately upon arrival to ensure strict HACCP and food safety compliance.
  • Identify, document, and immediately report all discrepancies, including shortages, overages, damages, or quality issues, to the Purchasing Manager and Cost Control.
  • Refuse acceptance of any deliveries that do not meet the specified quality, temperature, or condition standards.

II. Documentation and Administration

  • Accurately process and record all received items into the hotel's inventory/purchasing management system .
  • Ensure all verified invoices and delivery notes are correctly stamped, signed, and batched for prompt transfer to the Accounts Payable department.
  • Maintain a clean, organized, and secure filing system for all purchasing, receiving, and credit documents for audit trail purposes.
  • Assist with periodic or monthly physical inventory counts as directed by the Purchasing or Cost Control team.

III. Store Management & Internal Control

  • Coordinate the immediate and proper transfer of received goods to the correct storage areas (dry stores, chiller, freezer) with the relevant department's Storekeeper or Chef.
  • Ensure the receiving area, loading dock, and adjacent storage zones are maintained in a secure, hygienic, and organized condition at all times.
  • Liaise with suppliers and freight companies to troubleshoot delivery issues and manage the process for returning unsatisfactory goods.

Required Qualifications

  • Minimum 1 years of experience in a Receiving, Storekeeping, or Inventory Control role, preferably within a high-volume hotel or F&B environment.
  • Fresh graduates are welcomed
  • Strong foundational knowledge of Inventory Control, Auditing principles, and the 3-Way Match process.
  • Proficiency in operating computerized purchasing/inventory software and strong competence in basic computer applications (MS Excel/Word).
  • Solid understanding of food handling safety and hygiene regulations (HACCP principles).
  • Excellent written and verbal communication skills in .
  • Ability to perform the physical tasks required, including standing for long periods and safely moving/lifting items up to 50 lbs.

Job Type: Full-time

Base Pay: RM2, RM2,300.00 per month

Benefits:

  • Free parking
  • Health insurance
  • Maternity leave
  • Meal provided
  • Opportunities for promotion
  • Parental leave
  • Professional development
  • Vision insurance

Work Location: In person

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