senior finance executive

2 days ago

Puchong New Village, Malaysia Tech-Store Malaysia Sdn Bhd Full time 60,000 - 120,000 per year

Job Summary

Responsible for end-to-end financial operations across multiple entities, including invoicing, payment processing, bank reconciliation, and tender documentation. Ensure compliance with statutory requirements, internal policies, and deadlines. Collaborate with cross-functional teams to support business operations and provide accurate financial insights for decision-making.

Job Responsibilities

1.     Accounts Receivable

Manage customer invoicing and credit/debit notes, ensuring accuracy and timely issuance. Maintain updated debtor ageing reports and proactively follow up on outstanding payments.

  • Issue Invoice for small Sales Order

  • Issue proforma invoice

  • Issue CN/DN

  • E-invoice submission

  • Issue official receipt

  • Email Statement of account to customer

  • Update debtor ageing report

  • Prepare reminder letters to Customer

2.     Accounts Payable

Handle vendor payments, including audit, tax, and statutory fees. Ensure proper documentation and compliance with payment schedules.

  • Prepare payment voucher

  • Prepare Journal voucher

  • Monitor creditor ageing

  • Prepare creditors ageing report (weekly)

  • Reconciliation statement of account Creditor

3.     Banking & Reconciliation

Perform monthly bank reconciliations, monitor cash flow, and update bank balances for tender requirements. Address discrepancies promptly.

  • Download bank statement and run bank reconciliation (monthly)

  • Update bank balance for tender

  • Prepare cashflow statement (monthly)

4.     Tender Support

Coordinate tender documentation, prepare supporting letters, and liaise with banks to meet submission timelines. Maintain confidentiality and accuracy of financial data.

- Prepare supporting letters

  • Compile tender documents

  • Liaise with banks for tender process (CA form)

  • Liaise with Business Development Team

  • Attend Tender Meeting

5.     Reporting

Prepare monthly management accounts and collection reports. Support audits and provide financial analysis to management.

  • Collection Report

  • Monthly Management Account

  • Tax analysis

Requirement

Minimum 2-3 years of experience in finance or accounting roles.

  • Strong analytical and organizational skills.

  • Excellent communication and interpersonal skills.

  • Ability to work independently and as part of a team.

  • Diploma/Degree in Accounting/Finance

  • Knowledge of invoicing, bank reconciliation, and tender documentation

  • Proficiency in MS Excel and accounting systems (QNE System / Autocount)

  • Attention to detail and ability to meet deadlines

Performance Expectations

  • Ensure 100% compliance with statutory and internal deadlines.

  • Maintain accuracy in financial records and reporting.

  • Demonstrate proactive communication and problem-solving skills.

  • Support continuous improvement in financial processes.

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