HR Officer

2 days ago


Nusajaya, Johor, Malaysia AE Groups Full time 2,400 - 51,600 per year

Responsibilities:

1. HR Administration & Compliance

  • Prepare and submit JTK Borang 8, 9, 10, 11 quarterly to JTK Office.
  • Handle JTK APS license renewal (Borang 6), AE SSM renewal, VT SG ACRA renewal, MBIP license renewal.
  • Update and enforce HR-related policies (MOM HR, local HR, and company handbook).
  • Ensure compliance with Malaysian employment laws and regulations.

2. Payroll & Staff Welfare

  • Verify monthly staff leave updates and payroll.
  • Handle birthday celebrations, staff welfare activities, and insurance renewals (staff & fire).

3. Recruitment & Onboarding

  • Manage full-cycle hiring process (sourcing, shortlisting, interviewing).
  • Issue offer and confirmation letters.
  • Conduct onboarding for new hires — orientation, setup, and introduction.
  • Conduct exit interviews and manage offboarding (asset return, clearance, etc.).

4. HR Records & Data Management

  • Maintain employee data in BrioHR.
  • Update staff email listings and create name cards.
  • Keep HR documents (attendance, leave, memos, policies) up-to-date and accurate.

5. HR Development & Performance

  • Distribute and collect KPI evaluation forms.
  • Handle employee counselling and disciplinary actions.
  • Support staff performance review and continuous improvement programs.

6. Office & License Management

  • Manage HRDF grant submissions and company subscriptions.
  • Oversee office supplies and vendor renewals (U Mobile, Onexox, AE website, etc.).

7. Training & Overseas Coordination

  • Support new expatriate projects and overseas staffing coordination.
  • Collaborate with VT & AE teams for cross-border HR processes.

Qualification & Requirements

  • Education:
  • Bachelor's Degree in Human Resource Management, Business Administration, or related field & Fresh Graduate acceptable
  • Experience: Minimum 2–4 years of working experience in HR operations or generalist role.

Skills & Competencies:

  • Strong understanding of Malaysian labour laws and statutory requirements (EPF, SOCSO, EIS, HRDF, JTK).
  • Proficient in HR systems (e.g. BrioHR) and Microsoft Office.
  • Good communication and interpersonal skills.
  • Detail-oriented with strong organizational and multitasking ability.
  • Able to handle confidential information with integrity.
  • Language: Proficient in English and Bahasa Malaysia (Mandarin is an added advantage).
  • Independent, responsible, and able to work under minimal supervision.
  • Team player with positive attitude and initiative.

Job Type: Full-time

Pay: RM2, RM4,300.00 per month

Benefits:

  • Opportunities for promotion

Work Location: In person


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