Personal Assistant to Director

2 days ago

Kuching, Sarawak, Malaysia BORNEO INTERNATIONAL ENTERPRISE SDN. BHD. Full time 4,000 - 6,000 per year

Job Description:

1. Executive Support

Manage and maintain the Director's calendar, appointments, and travel schedules.

Organize meetings, prepare agendas, and take minutes when required.

Handle confidential documents, correspondence, and reports with discretion.

Prioritize and manage multiple tasks and follow up on pending matters.

Screen calls, emails, and requests, responding or redirecting as appropriate.

2. Event & Business Coordination

Assist the Director in planning, coordinating, and overseeing key events or client meetings.

Liaise with vendors, suppliers, and internal teams on behalf of the Director.

Prepare briefing materials, proposals, and presentation slides as required.

Support with event budgets, expense claims, and reimbursement processes.

Assist the CEO in planning and coordinating high-level corporate events, conferences, and exhibitions.

Support project timelines, vendor management, and logistics arrangements.

Coordinate with creative, production, and operations teams to ensure smooth event delivery.

Participate in on-site event operations, including setup, client liaison, and troubleshooting.

Support proposal development, sponsorship decks, and client presentations.

Will act as the Director's right hand — a trusted partner in managing priorities, communications, and strategic projects.

3. Administrative & Office Management

Maintain filing systems (digital and hard copy) and organize records efficiently.

Handle travel bookings, accommodation, and logistics for the Director and VIP clients.

Draft and format business correspondence, letters, and memos.

Manage petty cash or simple accounting tasks related to Director's office activities.

Requirements:

  • Diploma or Degree in Business Administration, Management, or related field.
  • Minimum 2–4 years as a Personal Assistant, Executive Assistant, or Office Administrator (experience in an event management or creative industry is an advantage).
  • Strong command of MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication in English (and other relevant languages if applicable).
  • Exceptional organization and time management skills.
  • Strong interpersonal and communication abilities.
  • High level of confidentiality, integrity, and professionalism.
  • Ability to work under pressure and adapt to changing priorities.
  • Detail-oriented with strong follow-up skills.
  • Self-motivated, proactive, and resourceful.

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