EA / Graduate (Business Operations and Administration)

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia TIL - Trade Credit Insurance Full time

Location:
Kuala Lumpur (In-office)

Company:
Tyndall Insurance

About Us

Tyndall Insurance is a growing specialty insurer headquartered in Labuan, with regional operations across Asia-Pacific. We are focused on delivering innovative risk solutions and building strong relationships with our broker and client partners. As we expand our presence, we are seeking a highly motivated and detail-oriented individual to support our Kuala Lumpur office operations.

Role Overview

We are looking for an
Executive Assistant / Office Manager
to provide day-to-day operational, administrative, and executive support to the leadership team. This role is suitable for either:

  • An
    experienced Executive Assistant / Office Manager
    seeking a dynamic, growing company environment, or
  • A
    recent graduate
    with strong organizational skills and a willingness to learn.

Prior experience in the
insurance or financial services industry
is strongly preferred.

Key Responsibilities

Executive Support

  • Manage scheduling, calendars, and travel arrangements for the executive team.
  • Draft correspondence, prepare documents, and coordinate internal/external communications.
  • Support preparation of board papers, reports, and client presentations.

Office Management

  • Oversee the smooth day-to-day running of the Kuala Lumpur office.
  • Coordinate with vendors, suppliers, and building management.
  • Handle procurement of office supplies and maintain basic IT/office systems.
  • Ensure compliance with internal policies and procedures.

Administration & Finance Support

  • Assist with expense tracking, invoice processing, and basic bookkeeping coordination.
  • Liaise with external accountants, auditors, and service providers where required.
  • Maintain accurate filing and record-keeping systems.

People & Culture

  • Support onboarding of new team members.
  • Coordinate internal meetings, training, and office events.
  • Act as the first point of contact for day-to-day staff and office queries.

Requirements

  • Bachelor's degree (any discipline) OR equivalent experience.
  • 0–3 years' experience in administrative, office management, or EA roles.
  • Insurance, financial services, or professional services background preferred.
  • Strong organizational skills with the ability to multitask and prioritize.
  • Excellent written and spoken English; Bahasa Malaysia or Mandarin an advantage.
  • Proficient in Microsoft Office Workspace.
  • High attention to detail, proactive mindset, and strong interpersonal skills.

Why Join Us?

  • Be part of a
    fast-growing, entrepreneurial insurer
    with regional exposure.
  • Opportunity to work closely with senior leadership and gain industry experience.
  • Competitive compensation and professional development opportunities.
  • Collaborative, supportive, and professional working environment.
  • Competitive salary, benefits and relaxed culture.

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