Assistant, Administration

2 days ago

Ipoh, Perak, Malaysia UEM Edgenta Full time 30,000 - 60,000 per year
Description

Job Responsibilities:

  • Create Request for Quotation (RFQ), Purchase Requisition, Quotation Comparison and Purchase Order and Invoices monitoring (System and hardcopy) to enable company procurement process in accordance to company's policies and procedures.
  • Maintain Petty Cash / Reimbursement process according to the Standard Operating Procedure (SOP) in a timely manner to support business operations.
  • Update financial data accurately and timely in Engineering Cleansing Linen Inventory Procurement (eCLIP) Asset and Services Information System (ASIS) to ensure financial data integrity for effective decision making. Coordinate monthly service fees and other invoices as well as statement of accounts to MOH.
  • Prepare, distribute and upkeep correspondence memos, notifications, letters, faxes and forms as per Healthcare Support Services management direction. Maintain files with confidentiality in an easily accessible format (document filling). Manage office supplies to sustain stock levels for daily operations in a cost-effective manner.
  • Prepare minutes of operational meetings in a timely and accurate manner to support operation decision-making. Manage training and events arrangement such as booking of venues, set up training materials and equipment, and compile evaluation forms to contribute to the effectiveness of training and events. 
  • Prepare payroll documentations and reports by calculating staff overtime claims, final salary documentations for resignations, absconded and retiring staffs, and monthly Performance Incentive Scheme (PIS) forms in an accurate and timely manner.
  • Update and record staff data in HR system including staff personal files in a timely manner to ensure staff receives their entitlement accordingly and for effective management decision making.
  • Prepare documentation for staff's uniforms, safety shoes, ID badges, etc. and distribution process to support staff's readiness to work at site. Respond to staff or public requirement on HR's forms such as Travel Requisition Form (TRF) for accommodation and travel.
  • Facilitate and collaborate with services on the individual development plan, training needs and other learning initiatives set by the Company.
  • Comply with Health, Safety, Security & Environment (HSSE) regulation at workplace.Support company programmes and activities such as related to HSSE and LEAN e.g. toolbox session at agreed frequency set by management.

Job Requirements:

  • High School Certificate. Specialised in: Office Administration, Human Resources/Procurement.
  • At least 1-3 years of working experience in the related field is required for this position
  • Independent and adept at working in groups, with the ability to interact with all levels of personnel.

  • Administration Assistant

    2 days ago

    Ipoh, Perak, Malaysia MIKER DAMANSARA Full time 36,000 - 72,000 per year

    Perform general administrative duties such as filing, data entry, photocopying, and document preparation.Manage office correspondence including emails, letters, and phone calls.Assist in maintaining and updating company records and databases.Coordinate meetings, appointments, and travel arrangements when required.Monitor office supplies and place orders as...

  • Administrative Clerk

    10 hours ago

    Ipoh, Perak, Malaysia Private Advertiser Full time 2,000 - 5,000 per year

    Administrative Clerk Overview:We are a vibrant and fast-growing company involved in property development, construction, and fitness clubs. We're looking for a detail-oriented, organized and dedicated Administrative Clerk to support daily administrative operations.Responsibilities:•⁠ Assist with daily office operations• Perform general administrative...

  • Human Resources cum Administration Assistant

    2 days ago

    Ipoh, Perak, Malaysia Nifayyi Kopitiam Full time 30,000 - 50,000 per year

    Job OverviewThe HR cum Admin Assistant provides essential support to the Human Resources and Administrative departments by ensuring smooth execution of daily HR operations, compliance activities, and office administration tasks. This role is responsible for maintaining accurate employee records, supporting non-executive level recruitment, monitoring staff...

  • Administrative Executive

    2 days ago

    Ipoh, Perak, Malaysia PLY HOME MANAGEMENT Full time 30,000 - 60,000 per year

    About the role PLY HOME MANAGEMENT' is seeking an Administrative Executive to join our team in Ipoh, Perak. This is a full-time position that will play a key role in supporting the overall operations of our company. As an Administrative Executive, you will be responsible for a wide range of administrative duties to ensure the smooth running of our...

  • Office Administrator

    2 days ago

    Ipoh, Perak, Malaysia Crescent Marine Full time 30,000 - 40,000 per year

    1.About Crescent Marine EnterpriseCrescent Marine Enterprise is a Malaysian company involved in marine electronics, radar, and communication systems. We handle maintenance, installation, and support for various marine and coastal equipment such as radar, radio, sensors, and CCTV systems.Our goal is to ensure smooth and safe marine operations through reliable...

  • Credit Administration

    2 days ago

    Ipoh, Perak, Malaysia Nirvana Memorial Park (Ipoh) Berhad Full time 30,000 - 60,000 per year

    Job Scope:Monitoring defaulting list, call defaulting customers on a daily basis and update monthly defaulting list.Send defaulting notices and Short Message Service (SMS) to notify customer on their defaulting.Send Short Message Service (SMS) to decline direct debit entries.Send final notices to propose customers' sales cancellation without refund or...

  • Administrative Executive(Mandarin Speaker)

    10 hours ago

    Ipoh, Perak, Malaysia PLY HOME MANAGEMENT Full time 25,000 - 35,000 per year

    About the rolePLY HOME MANAGEMENT is seeking an Administrative Executive to join our team in Ipoh, Perak. This is a full-time position that will play a key role in supporting the overall operations of our company. As an Administrative Executive, you will be responsible for a wide range of administrative duties to ensure the smooth running of our office.What...

  • Admin assistant

    2 weeks ago

    Ipoh, Perak, Malaysia DD Services Sdn Bhd Full time 30,000 - 40,000 per year

    We are looking for a responsible and well-organized Admin Assistant to support daily office operations at Emberton Technology Sdn Bhd (formally known as DD Services Sdn Bhd)The role involves handling documentation, coordinating with suppliers and customers, and assisting management with administrative tasks to ensure smooth workflow.Responsibilities:Perform...

  • Admin & Accounts Assistant

    2 days ago

    Ipoh, Perak, Malaysia Bewa Bina Sdn Bhd Full time 24,000 - 60,000 per year

    Admin & Account AssistantLocation: Ipoh, JelapangIndustry: ConstructionWe are looking for someone who:Has at least 2 years of relevant administrative/accounting experienceIs proficient in AutoCount systemWill handle AP & AR and daily administrative tasksIs skilled in Microsoft Office (Excel/Word)Able to work independently with minimal supervisionHas good...

  • admin assistant

    2 days ago

    Ipoh, Perak, Malaysia LinoGreen Sdn Bhd Full time 20,000 - 25,000 per year

    About the RoleWe are looking for a detail-oriented and proactive Admin Assistant to join our team. The ideal candidate is organized, reliable, and able to handle administrative tasks while supporting office operations. You will play a key role in daily office operations and ensuring accurate recordkeeping. Key ResponsibilitiesAssist with data entry of...