Associate II, OPEX Budget, Finance

1 day ago

Kuala Lumpur, Kuala Lumpur, Malaysia Air Selangor Full time $120,000 - $180,000 per year

JOB SUMMARY

Assist Head of Sub-Unit to run day-to-day-business operations of OPEX Sub-Unit, which include budget monitoring, utilization tracking, annual budget preparation and to ensure reports related to OPEX are prepared within stipulated deadlines and resolve any issues pertaining to systems/applications.

Monitoring and reporting - 50%

a) OPEX budget monitoring

  • Established profiling, understanding, and analyzing the nature, process, cost, price, quantity, requirement, budget basis, etc of each account code for guideline and reference.
  • Check and review via system, on PR, PO and GR issued by extracting data from ERP i.e BCEA, OTBI and subledger and transform the data into budget monitoring template. Ensure all are issued in correct account combination and ensure the budget is spent within allocated and approved budget.
  • Ensure PR and budget balance by budget year is updated on a timely basis.
  • Check and monitor carry forward PO movement on timely basis. Clean up and monitor the open PO and to follow up with ODs on status of each project (lapsed and prolong open PO) i.e progress, status, any variation order, termination etc.

b) Revision - Budget Transfer/ Reallocation

  • Review the completeness and justification on budget transfer (BT)/ budget reallocation (BR) form submitted by OD and to seek approval from respective Approving Authority.
  • Check on current budget availability in the system against utilization report and PR yet converted to PO.
  • Execute BT/ BR in EPBCS revision once approved and validate the revision budget in ERP.
  • Update respective OD via e-mail.

c) OPEX Reporting

  • Analysing detailed cost utilization and issues against plans to ensure that budget consumption is in accordance with plan.
  • Collaborating with OD to review budget trend and bases affecting budget needs.
  • Identify and explain variances between actual vs budget for OPEX at the end of each reporting date.
  • Check and verify monthly performance-based report to present to each department (report card) based on specified criteria.

Budget Preparation - 30%

  • Assist and involve in the preparation of annual budget.
  • Review and finalize the OPEX criteria, templates, reports, and appendices for distribution to ODs.
  • Compile forecast and proposed budget submission from ODs, check and verify the workings with relevant supporting documents.
  • Prepare budget materials for Budget Challenge Session (BCS) with HOU/HOS/HOD/CEO as per stipulated timeline.
  • Propose any recommendations or improvements on the budget proposed by ODs during BCS.
  • Follow up with related ODs for revised BP| and other related matters.
  • Communicate with OD once the budget is approved by the Board.

System - Solving issue & Improvement and maintenance - 15%

  • Propose solution of issues pertaining to workflow, processes, and reporting.
  • Propose any potential areas for improvement and to work together with relevant parties for implementation.
  • Check and review the data in the Data Analytic Object (DAO), to suggest solutions for issues and to propose any relevant improvement.
  • Assist in system testing and enhancement as and when required.

Ad-Hoc Task - 5%

  • Ensure data and information on OPEX upon ad-hoc request are ready within a reasonable timeline.
  • Alternate or relief to perform OPEX tasks as and when other colleague is on leave.
  • Represent Sub-Unit in any discussion session related to OPEX.
  • Carry out all other duties as instructed by the Immediate Superior from time to time.

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