Payroll cum Admin Assistant/Human Resource Executive

Job Title: Payroll cum Admin Assistant

Location: Shah Alam (Headquarters)

Company: Industrial Quality Management Sdn Bhd

Employment Type: Full-time

At Industrial Quality Management Sdn Bhd, we are a trusted manufacturer of high-quality plastic and metal parts, serving predominantly the automotive industry. With our headquarters based in Shah Alam and branches in Bukit Beruntung, Tanjung Malim, and Gurun, we are proud to support Malaysia's industrial sector with precision and reliability.

We are now looking for a Payroll cum Admin Assistant who is detail-oriented, dependable, and ready to thrive in a fast-paced environment.

As a Payroll cum Admin Assistant, you will be responsible for ensuring the smooth execution of monthly payroll, accurate record-keeping, and providing administrative support to the HR team. This is a great opportunity for someone looking to grow in a supportive and structured industrial setting.

• Assist in processing monthly payroll and commissions.
• Verify and ensure accuracy of attendance, overtime, and leave records.
• Prepare and submit statutory contributions (EPF, SOCSO, EIS, PCB) on time.
• Maintain and update employee payroll records, including changes in salary or deductions.
• Handle staff payroll-related inquiries with professionalism and confidentiality.
• Support HR in generating payroll reports, summaries, and audits.
• Assist with other admin and HR-related tasks as required.

• Diploma or Degree in Finance, Business Management, HR, or related fields.
• 1–2 years of relevant experience, preferably in a manufacturing environment.
• Familiarity with QuickPay (HR2000) or similar payroll software is a plus.
• Strong numerical accuracy, attention to detail, and time management skills.
• Able to adapt quickly, work under pressure, and eager to learn and grow.
• Open to fresh graduates with a strong willingness to learn.

Role Overview ( HR EXECUTIVE)This role is ideal for an HR professional with a strong understanding of human resource functions, labour laws, and talent management, who thrives in a fast-paced and people-centric environment.

As part of our HQ HR team, you'll be responsible for end-to-end HR operations, from recruitment and employee relations to compliance and performance management. If you're passionate about building a strong workforce and fostering a positive company culture, we'd love to hear from you.

Key Responsibilities

• Recruitment & Staffing: Plan, coordinate, and execute recruitment activities for HQ and branch positions, including job posting, shortlisting, interviewing, and onboarding new hires to meet manpower needs.
• HR Administration: Maintain and update employee records, prepare HR-related letters (appointment, confirmation, promotion, warning, resignation, etc.), and ensure accurate documentation for audits and compliance.
• Payroll & Benefits Administration: Liaise with the payroll team to ensure accurate salary processing, statutory deductions (EPF, SOCSO, EIS, PCB), claims, allowances, and overtime. Administer employee benefits such as medical, dental, and leave entitlements.
• Employee Relations: Act as the first point of contact for employee queries, grievances, and conflict resolution, promoting a healthy and positive workplace environment.
• Performance Management: Coordinate the performance appraisal process, track probationary reviews, and support managers in setting KPIs and improvement plans.
• Training & Development: Identify training needs, organise in-house and external training programs, and maintain training records in line with HRDF and company requirements.
• Compliance & Policy Management: Ensure HR policies are up to date and aligned with Malaysian Labour Law, Employment Act, and company regulations. Assist in HR audits (ISO 9001, IATF and implement corrective actions.
• HR Reporting & Analysis: Prepare and present regular HR reports on recruitment status, turnover, absenteeism, and other HR metrics to management.
• Cross-Branch Support: Coordinate with HR representatives at other branches to ensure consistent application of HR policies and practices across the company.

Who We're Looking For

• Minimum 3 years of HR experience, preferably in a manufacturing or corporate environment.
• Strong knowledge of Malaysian employment laws, HR best practices, and statutory requirements.
• Excellent interpersonal, communication, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and HRIS systems.
• Ability to handle confidential information with discretion and professionalism.
• Bachelor's degree in Human Resource Management, Business Administration, or a related field.
• Open to fresh graduates with a strong willingness to learn.

• Annual performance-based salary increment
• Medical & dental benefits
• Opportunity to work in a growing, industry-leading company
• Supportive team and structured career development path
• Exposure to both payroll and general HR/admin functions

Take the next step in your career with us. If you're ready to build your skills in a stable and fast-moving manufacturing environment, we'd love to hear from you

Apply Now