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Project Administrative Assistant

2 weeks ago

Kulai, Johor, Malaysia ADVANCECON Full time 30,000 - 60,000 per year

Advancecon Holdings Berhad
is one of Malaysia's leading
earthwork and civil engineering specialists,
shaping the nation's infrastructure for
over 30 years
. From highways to major developments, we build the foundations that drive progress. With a dedicated team of over 500 people, we deliver excellence across construction, quarry operations, renewable energy, and property development.

At Advancecon, we're not just building projects — we're building Malaysia's future. Strong foundations, bold vision, and unstoppable growth — that's how we Advance with purpose.

Job Description:

  • Prepare official correspondence, memorandum, agenda, minutes of meetings, and external letters, including preparation for meeting materials.
  • Assist in preparing documents and reports.
  • Handle and coordinate project records and documents.
  • Control and establish a filing system.
  • Undertake data entry and backup.
  • Document control for the site management team.
  • Coordinate with site supervisor on daily verification of working hours of all machineries, lorry, and material usage on site.
  • Compile daily report, trip records, loading records, diesel delivery order on a daily basis and submit to HQ by weekly basis.
  • Assist in recording incidents that happen on-site.
  • Implement all policies, activities, procedures, instructions as required by the quality management system to strengthen the company's position.
  • Undertake any other duties and responsibilities as instructed by Management.

Job Specification:

  • Candidates should possess SPM or Professional Certificate or Diploma in Business Administration or Human Resources or equivalent.
  • Minimum of 1 -2 years of experience in document control or administrative support role.
  • Experience in the construction industry is preferred.
  • Proficient in Microsoft Excel and Microsoft Word.
  • Self-motivated, able to work independently and able to multitasking
  • Applicants must be able to work in 
    Kulai, Johor
  • Applicants must be able to work on
    Saturday (half day).

Benefit Package:

  • Corporate line (SIM card) will be provided
  • Medical Outpatient & Dental Coverage provided
  • Two types of insurances coverage - Group Hospitalization & Group Personal Accident insurances
  • Corporate uniform will be provided
  • Optical Subsidy provided