Executive (Office Administration & Facilites)

2 days ago

Klang, Selangor, Malaysia Ideal Quality Sdn. Bhd. (IQ3) Full time 38,400 - 48,960 per year

DUTIES AND RESPONSIBILITIES:

  • Manage office supplies and consumables, including monitoring usage and replenishment.
  • Maintain administrative records, filing systems, and monthly reports
  • Oversee cleaning services and conduct routine inspections of office areas.
  • Coordinate keys, company vehicles, and parking management.
  • Handle license and permit renewals, ensuring compliance with regulatory requirements.
  • Support key management, contract management and vendor coordination
  • Manage petty cash transactions and prepare reconciliation reports.
  • Draft and update SOPs/Work Instructions to improve operational efficiency.
  • Coordinate visitor administration services for leadership, clients, and auditors.

JOB REQUIREMENTS:

  • Minimum Diploma or Degree in Structural Engineering / Civil Engineering / Facilities Management or equivalent.
  • Minimum 2-3 years of experience in facilities, building, or office administration.
  • Proficient in Microsoft Office, knowledge of Microsoft Dynamics 365 E&O / SAP is an advantage.
  • IT-savvy with experience in process digitization is highly desirable.
  • Strong problem-solving, analytical, and reporting skills.
  • Excellent interpersonal and communication abilities.

Job Types: Full-time, Permanent, Fresh graduate

Pay: From RM3,200.00 per month

Benefits:

  • Additional leave
  • Free parking
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Application Question(s):

  • How many years of experience do you have in the building and facilities department?
  • How many years of experience do you have in the manufacturing environment?
  • What is your expected salary?
  • How much notice are you required to give your current employer?
  • Are you familiar with key management & parking management?
  • Are you available to work full-time at Meru, Klang?
  • Are you familiar with vendor management, contracts, and license renewals?

Education:

  • Bachelor's (Preferred)

Work Location: In person

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