Company Secretary

17 hours ago

Petaling Jaya, Selangor, Malaysia Dksh holdings Malaysia Full time 120,000 - 180,000 per year

Job summary:

  • Manage and carry out the whole spectrum of company secretarial duties to ensure efficient running of meetings and compliance with local laws, regulations and disclosure requirements.

Job Requirements:

  • Manage departmental operating budgets and costs according to annual allocation to ensure efficient usage of resources, where applicable
  • Convene and manage Annual General Meetings (AGMs)/key meetings to ensure effective running of meetings
  • Advise senior management on relevant disclosures and procedures, facillitate information preparation and formally lodge disclosures to comply with local company/securities laws and regulations
  • Highlight potential conflicts of interest and situations of non-compliance with company/securities laws and regulations, including recommendations to ensure proper issues resolution
  • Maintain and update the register of shareholders to ensure upkeep of records in accordance with country laws and regulations
  • Maintain and update statutory records including company registers, resolutions, minutes and returns in compliance to Companies Act 2016
  • Communicate to key stakeholders and shareholders (e.g. emails, phone calls, drafting of circulars to shareholders, etc.) to keep them informed of meetings and the next steps
  • Partner with internal stakeholders on matters related to company/securities laws and regulations to ensure compliance with such laws
  • Liaise with external parties (e.g. registrar of companies, local regulators, stock exchanges, etc.) on disclosure submissions in line with local laws and regulations
  • To prepare and organize Board and Members' meetings
  • To prepare pre and post meetings of the Board of Directors
  • To prepare Minutes of Meetings for Board Meeting and key meetings (which include Audit Committee Meetings and Nomination and Remuneration Committee Meetings)
  • To prepare and lodge statutory return and documents to SSM
  • Responsible for the preparation of resolutions and other corporate secretarial documents
  • To prepare Annual Report and Circulars to shareholders of the Company
  • To ensure compliance with Companies Act, Bursa Listing Requirements, and other relevant legislations
  • To update the database containing corporate information and documents of entities

Job Requirements:

  • ICSA/ MAICSA qualification or its equivalent
  • Degree in Law/Business Studies is an added advantage.
  • Minimum eight to ten years' experience in a Co-Sec role
  • Minimum two to three years' experience in a managerial capacity
  • Experience doing company secretarial work in an organization of similar size is preferred.
  • Demonstrate sound knowledge in the principles of law governing meetings, company/securities laws, regulations and procedures, disclosure requirements of local regulators, etc.
  • Demonstrate fluency in English (both written and spoken). Proficiency in any other language is an additional asset.
  • Demonstrate ability to handle highly sensitive and confidential information with integrity.
  • Demonstrate proficiency in Microsoft Office suite

Job Type: Full-time

Pay: RM15, RM20,000.00 per month

Benefits:

  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Vision insurance

Work Location: In person

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