Administrative Support

2 days ago

Bandar Baru Sri Petaling, Malaysia ITMAX SYSTEM BERHAD Full time 30,000 - 60,000 per year

We are seeking a detail-oriented and proactive Administrative Support (Tender) to assist in all administrative and coordination tasks related to tender submissions. The role involves scouting for tender opportunities, managing correspondence with government agencies and multinational corporations (MNCs), and supporting proposal and presentation preparations.

Key Responsibilities:
  • Scout for new tender opportunities via online portals, newspapers, and official sources.
  • Assist in preparing and submitting tender documents, ensuring compliance with submission guidelines and deadlines.
  • Handle official correspondence with government agencies, statutory bodies, and MNCs, including tender clarifications and queries.
  • Coordinate and assist in the preparation of proposals and presentations for tender submissions.
  • Maintain and organize tender documentation, submission records, and filing systems for easy reference and audit.
  • Track and follow up on submitted tenders, including post-submission clarifications and results.
  • Liaise with internal departments (technical, legal, finance, etc.) to gather required documents and approvals.
  • Provide administrative support to the tender or business development team as needed.
Requirements:
  • Diploma or Degree in Business Administration, Office Management, or a related field.
  • Minimum 1–3 years of relevant experience in tender handling or administrative support, preferably in a corporate or government-facing environment.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills in English and [Insert other languages if required].
  • Attention to detail with the ability to manage multiple tasks under tight deadlines.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with government e-tendering portals and submission procedures is an added advantage.
Preferred Traits:
  • Responsible, dependable, and proactive in handling follow-ups.
  • Able to work independently and as part of a team.
  • High level of integrity and professionalism in dealing with confidential documents and official communications.

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