Senior Executive Administration

18 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia Roths Investment Bank P.L.C. Full time 60,000 - 120,000 per year

About the role

We are seeking a proactive, organized, and detail-oriented Senior Executive Administration to join our ever-growing team. This key role ensures the smooth day-to-day operations across various departments and supports the overall organizational efficiency. As a Senior Executive Administration, you will manage office procedures, maintain essential records, handle internal and external communication, and ensure the delivery of high-quality administrative support.

Key Responsibilities:

1) Administrative Support


• Perform general administrative tasks such as data entry, filing, and document management across all subsidiary companies.


• Provide executive support, including calendar management, travel arrangements, expense reporting, and meeting preparation for the Director.


• Provide executive support on claims, online payment, etc.


• Handle professional communication via phone and email when matter arising with the government departments.


• Support on Government Relations (requests from government bureaus, submitting necessary materials, and research policies to access incentive)

2) Records & Compliance


• Maintain and update databases and filing systems in line with audit and regulatory requirements.


• Supervise records management processes to ensure accuracy and compliance.


• Develop and implement office policies and procedures to improve workflow and ensure regulatory adherence.

3) Coordination & Scheduling


• Coordinate schedules, meetings, and appointments for internal teams and external stakeholders.


• Support event planning and logistics for company projects, cross-functional initiatives


• Ensure daily agenda readiness and manage pre-read materials for the Director.

Required Skills:


• A diploma or bachelor's degree in business administration, or related fields.


• At least 3 years of experience in administrative or office support role.


• Strong organizational and time management skills.


• Excellent written and verbal communication abilities in English and Malay.


• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office technology.


• Ability to handle sensitive information with discretion.


• A team player with a positive attitude and willingness to adapt.


• Ability to manage multiple tasks efficiently under minimal supervision.

**About us

Roths Investment Bank P.L.C. is a leading global financial institution with a strong presence in Kuala Lumpur. We pride ourselves on our commitment to excellence, innovation, and fostering a collaborative and inclusive work culture. Join our team and be a part of our continued success.**

Apply now for this exciting opportunity to become our Senior Executive Administration.

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