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Clerk

2 weeks ago

Shah Alam, Selangor, Malaysia Gas Malaysia Berhad Full time 1,300 - 2,300 per year

1. Job Purpose

To provide efficient clerical, secretarial, and administrative support to the department, ensuring smooth day-to-day operations and effective coordination of tasks, meetings, and documentation.

2. Key Responsibilities

A. Secretarial & Administrative Support

  • Manage and maintain schedules, appointments, and meeting arrangements for the Head of Department and team.
  • Prepare, format, and distribute letters, memos, reports, and other correspondence.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and courier documents.
  • Organize and maintain proper filing systems (physical and digital) for documents, records, and confidential files.
  • Assist in the preparation of presentation materials, reports, and minutes of meetings.

B. Clerical & Office Support

  • Perform general clerical duties including data entry, photocopying, scanning, and document tracking.
  • Support administrative processes such as invoice submission, payment requests, and purchase requisitions.
  • Maintain office supplies inventory and coordinate with vendors for replenishment when necessary.
  • Assist in travel bookings, expense claims, and logistics arrangements for meetings or departmental activities.

C. Coordination & Communication

  • Serve as the liaison between the department and other internal/external parties.
  • Support coordination of departmental events, meetings, and training sessions.
  • Ensure timely follow-up on assigned tasks and deadlines.

3. Qualifications & Requirements

Education:

  • Minimum SPM/Diploma in Business Administration, Office Management, Secretarial Studies, or related field.

Experience:

  • At least 2–3 years of relevant working experience in secretarial or clerical roles.
  • Experience supporting senior management or department heads is an added advantage.

Skills & Competencies:

  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Good command of English and Bahasa Malaysia, both written and spoken.
  • Strong organizational and multitasking skills.
  • High attention to detail, accuracy, and confidentiality.
  • Pleasant personality with good communication and interpersonal skills.
  • Able to work independently with minimal supervision.

4. Personal Attributes

  • Responsible, reliable, and proactive.
  • Positive work attitude with a willingness to learn.
  • Team player with a service-oriented mindset.
  • Discreet and able to handle sensitive information professionally.

Job Types: Full-time, Contract, Temporary

Contract length: 4 months

Pay: RM1, RM2,300.00 per month

Benefits:

  • Professional development

Work Location: In person