assistant, receptionist

1 day ago

Petaling Jaya, Selangor, Malaysia BEAKS GROUP Full time 20,000 - 35,000 per year

Job Descriptions:

  • Greet and assist visitors, ensuring a professional and welcoming front desk environment.
  • Answer, screen, and direct incoming calls, taking detailed messages and handling inquiries.
  • Manage incoming and outgoing mail, courier services, and office supply inventory.
  • Maintain an efficient electronic and physical filing system, ensuring easy retrieval of documents.
  • Provide comprehensive administrative support to the management and team, including preparing meeting agendas and minutes.
  • Schedule and coordinate meetings, appointments, and conference room bookings.
  • Prepare and format documents, reports, presentations, and correspondence.
  • Support day-to-day office operations and assist in implementing administrative procedures for a smooth workflow.
  • Liaise with government agencies for the application and renewal of business licenses, permits, and other related documents.
  • Coordinate with the despatch team for the timely receipt and delivery of documents between outlets, the company, and external parties.
  • Assist in the coordination of company events, training sessions, or team activities.
  • Perform any other related administrative duties as assigned.

Job Requirements:

  • Minimum 2 years of relevant experience in an administrative or front office role.
  • Minimum SPM or equivalent; a diploma in Business Administration or a related field is preferred.
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
  • Excellent communication and interpersonal skills in English and Bahasa Malaysia.
  • Highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment.
  • Proactive, resourceful, and possesses a professional demeanor with a pleasant personality.

Job Type: Full-time

Pay: RM2, RM2,300.00 per month

Benefits:

  • Additional leave
  • Free parking
  • Maternity leave

Experience:

  • Administrative: 2 years (Required)
  • receptionist: 1 year (Required)

Work Location: In person

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