Executive Assistant to Director

15 hours ago

Shah Alam, Selangor, Malaysia SIN-KUNG LOGISTICS BERHAD Full time 60,000 - 120,000 per year

JOB DESCRIPTION:

  1. Administrative Support:

  2. Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.

  3. Prepare and organize necessary documents, reports, and presentations.

  4. Handle incoming emails, phone calls, and correspondence on behalf of the Director.

  5. Meeting Management:

  6. Coordinate and organize meetings, ensuring all necessary arrangements are made.

  7. Attend meetings with the Director, take minutes, and prepare accurate summaries.

  8. Follow up on action items and ensure timely completion.

  9. Communication:

  10. Act as a liaison between the Director and internal/external parties to ensure effective communication.

  11. Draft and proofread correspondence, emails, and documents in Malay, English or Mandarin.

  12. Travel Arrangements:

  13. Arrange travel itineraries, accommodations, and logistics for business trips.

  14. Handle visa applications and other travel-related documentation.

  15. Occasionally travel with the Director to attend business meetings.

  16. Business Presentations:

  17. Host and present during business meetings as required, ensuring professionalism and clarity.

  18. Document Management:

  19. Maintain and organize electronic and physical filing systems.

  20. Ensure confidentiality and security of all documents and information.

  21. General Assistance:

  22. Provide general administrative support to the Director and other team members as needed.

  23. Handle ad-hoc tasks and projects as assigned.

JOB REQUIREMENTS:

  1. Bachelor's degree in Business Administration, Secretarial Studies, or relevant field preferred.
  2. 2-5 years of experience as a Personal Assistant, Executive Assistant, or similar role.
  3. Excellent communication skills in English and Mandarin, both verbal and written.
  4. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
  5. Strong organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
  6. Discretion and confidentiality in handling sensitive information.
  7. Valid driving license and access to a car for out-of-office meetings.
  8. Ability to travel occasionally and host business presentations during meetings.

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