Administrative Executive

2 days ago

Johor Bahru District Johor, Malaysia MumsMe Sdn Bhd Full time 15,000 - 30,000 per year

MumsMe is currently looking for TALENTS like you to join as a Administrative Executive. You will be responsible for handling end-to-end deployment processes and documentation to ensure smooth and timely deployment of foreign domestic workers.

We do not need you to be an expert in the industry because we are willing to train and guide you. But hey, these traits are still much appreciated: Good attentiveness to details and organization skills.

Your Benefits

  • Annual Bonus
  • Annual Increment
  • Transport Allowance / Season Pass
  • Attendance Bonus
  • Happy Funds - to brighten up your day in any way when you feel down
  • Wellness Benefits - funding you for a healthy lifestyle
  • Outpatient Benefits - claims for you and your dependents
  • Biannual Pinnacle Performers Cash Awards
  • Public Holidays Entitlement (All Federal & State Holidays)
  • Career Progression in 1 - 2 years
  • Employee Referral Incentives
  • Company and Team Events
  • Medical Insurances

Job Descriptions

  • Coordinate end-to-end processes for helper deployment, including document collection, IPA application, approval tracking, and flight arrangements.
  • Monitor and follow up with sources and Batam admin team to ensure timely submission and approval of IPA, OPP, embassy contracts, and other documents.
  • Liaise with the Customer Service (CS) team to align on employer deployment timelines and coordinate helper arrivals accordingly.
  • Track passport readiness, medical, and other country-specific requirements (e.g., visa, OWIC, PDOS, TESDA, OWWA, OEC) to ensure deployment readiness.
  • Prepare and update weekly book runner and trainer lists based on deployment planning and share relevant documents such as IPA, flight tickets, and certificates.
  • Verify helper loan details, prepare PFIs, and process receipts upon payment confirmation.
  • Review and verify supplier, runner, and insurance invoices to ensure accuracy before submission to the Accounts team.
  • Ensure timely and accurate updates of all financial, document, and deployment records in the company database.
  • Arrange flight bookings and assign runners for helper repatriation in coordination with the Singapore CEI team.
  • Hold high esteem for the quality of your work and ensure all assigned tasks are completed accurately and within required timelines.

Job Requirements

  1. Required language(s): English and Malay.
  2. At least 1 year of admin-related experience, but fresh graduates are acceptable too.
  3. Willing to work on a 5-day work week roster, 10am to 7pm.
  4. Able to start work immediately or with short notice is preferred.

If you are ready to embark on a career journey, we shall look forward to work with you

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