Office Administrator

11 hours ago

Penang, Malaysia Lancesoft Malaysia Full time 40,000 - 60,000 per year

Job description:


• Performs various administrative, organizational, financial, operational, and project-related activities in support of an individual or group varying in size.


• Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks.


• Organizes meeting schedules, manages, and maintains conference rooms for executives and various office teams.


• Plans, coordinates, and executes internal events such as off-sites, team building events and organization wide meetings.


• Provides professional communication via phone, e-mail, and mail. Generates reports and presentations, sets up meetings, manages office space, writes and edits documents and manages filing systems.


• Prepares communications, such as memos, emails, invoices, reports and other correspondence.


• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.


• Provides real-time scheduling support by booking appointments and preventing conflicts.


• Manages calendars, travel arrangements and expense reporting.

equirement:


• Candidate should be able to run the admin/scheduler work very independently (very minimum coaching).


• Demonstrates the ability to independently source and propose solutions within their scope of responsibility.


• Proactively reaches out to meeting organizers to resolve scheduling conflicts without requiring escalation.


• Candidate should be able to support team members for Southeast Asia region, including China & Vietnam.


• Mandarin speaker is preferred.

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