Assistant Manager

3 days ago

UEP Subang Jaya Selangor, Malaysia Sunway Education Group Full time 80,000 - 120,000 per year

Sunway International School (SIS)welcomes interested candidates to submit their resumes for the above-stated vacancy with the following job specifications:

Recruitment

  • Monitor staff requisitions, recruitment and movement in accordance with the approved budget.
  • Draft and post job advertisement, and manage job advertisement portals.
  • Select and shortlist suitable candidates for interview; coordinate interviews and collate application documents.
  • Conduct interviews with hiring managers and perform reference checks.
  • Propose hiring and seek approval for hiring of successful candidates.
  • Manage pre-onboarding and onboarding for new staff: conduct induction and/or orientation, arrange accommodation and airport transfers (for expatriates), assist with opening of bank account, and follow up on any other necessary matters.

Personnel Administration

  • Provide consultation to staff regarding HR procedures and policies, and address concerns related to employment terms and benefits in consultation with Sunway Education Group HR.
  • Administer staff welfare matters, including staff insurance, medical claims, birthday gifts, etc.
  • Conduct exit interviews and prepare Notice of Resignation for departing staff.
  • Prepare general HR administrative reports (e.g. business plan).
  • Verify excess teaching, part-time, overtime claim before submission to payroll.
  • Leave management.

Principal's Office Administration

  • Provide ongoing support and assistance to the Principal and manage daily office operations. Oversee office management in the Principal's absence.
  • Maintain processes and update files, records, and/or other documents; edit and proofread materials, and assist in communications with students, parents, and other stakeholders.
  • Arrange and coordinate substitute classes/ periods.
  • Act as Assistant for committees chaired by the Principal, including the scheduling of meetings, preparation and distribution of agenda papers, and taking minutes.
  • Maintain confidential communication with senior administrative and management staff.
  • Serve as the first point of contact for all queries related to school activities and operations that involve the Principal.
  • Ensure that school issues are brought to the attention of the Principal and are addressed promptly and effectively.

Requirements

  • A Bachelor's degree in a related field of studies.
  • At least four (4) years of working experience in similar capacity, i.e. HR and Executive Assistant roles.
  • Excellent communication and interpersonal skills, with the ability to engage and communicate effectively with stakeholders at all levels.
  • Meticulous, resourceful, analytical and able to work independently.
  • High integrity and the ability to maintain confidentiality.
  • Proficiency with Microsoft Office applications.

We thank all applicants for expressing their interest in this vacancy. Please note that only shortlisted applicants will be notified.

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