Admin Executive

2 days ago

Kulai, Johor, Malaysia Armstrong Electronics Sdn Bhd Full time 30,000 - 60,000 per year

Company: Armstrong Electronics Sdn Bhd

Location: Kulai, Johor

We are looking for a dynamic and creative person to join our team.

This role is responsible for day-to-day plants operations administrative function within the business unit assigned. This compass oversees the office administration, process improvement initiatives, supporting internal/ external audit and others admin related activities.

You will play an important role in:-

  • Handle incoming calls, take messages, and route call to correspondence appropriately.
  • Organize and manage birthday announcements via email / TV, coordinate birthday gift distribution, and handle new gift orders.
  • Coordinate and arrange transportation for workers, ensuring safe arrival and return from the workplace. Arrange transport for foreign workers for appointments such as bank visits, clinic or hospital trips, and other necessary errands.
  • Oversee dispatch service operations.
  • Manage hotel bookings for staff, VIP guests, visitors, and customers from other OBUs.
  • Ensure the regular maintenance and smooth operation of office facilities and services such as photocopiers, Rentokil Initial services, water dispensers, floor mats, and Coway Water Dispenser.
  • Maintain cleanliness and orderliness of all meeting rooms; ensure availability of essential supplies such as whiteboard markers and other necessities.
  • Oversee stationery inventory management, process purchase requests from various departments and prepare monthly order & summary reports.
  • Manage company noticeboards, ensuring only approved notices are displayed.
  • Control inventory of uniforms and safety shoes, verify requests before placing new orders or issuing.
  • Monitor and manage inventory of office essentials including mineral water, tissues, hand soap, and hand sanitizer; reorder based on consumption needs.
  • Cleaner management. To monitor cleaner daily work schedule to optimize available resources.
  • Participate in 6S activities and strive to consistently achieve above average departmental scores.
  • Prepare monthly reports related to cost and payment arrangements, and other relevant data.
  • Perform any other duties as assigned by the immediate superior or higher management.

To be successful in this role, you will need to have:-

  • Bachelor's degree
  • Fresh Graduate or 1-2 years of experience in an administration related role.
  • Preferably with experience in administrative and facilities management.
  • Experience in ISO, RBA & CSR standards is an added advantage.
  • Proficiency in MS Office and relevant software applications.
  • Good command of Bahasa Melayu & English.

Key Competencies:

  • Proactive & Good team player
  • Good in time management and multitasking skills.
  • Adaptability and ability to work in a fast-paced environment.

Job Type: Full-time

Application Question(s):

  • Name the Microsoft Office that you familiar with: Excel Pivot table, Excel Vlookup, PowerPoint.
  • How long is your serving notice?
  • What is your current salary?
  • What is your expected salary?

Experience:

  • Administrative: 2 years (Required)
  • Internal & External Audit: 2 years (Required)
  • Inventory control: 2 years (Required)

Language:

  • Mandarin (Preferred)

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