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General Manager, General Affairs

2 weeks ago

Bintulu, Sarawak, Malaysia OCI TerraSus Sdn Bhd Full time 60,000 - 120,000 per year

Tasks & responsibilities

  • Oversee and manage daily operations of the General Affairs division, including facilities, fleet management, procurement, and administrative services.
  • Develop and implement efficient general affairs policies, procedures, and best practices across the organization.
  • Lead a team of general affairs staff, providing guidance, setting performance goals, and supporting professional growth.
  • Ensure facilities are safe, well-maintained, compliant with regulations, and support overall business activities.
  • Manage contracts and relationships with external vendors and service providers.
  • Supervise company vehicle fleet, ensuring regular maintenance, adherence to driving standards, and effective scheduling to minimize operational interruptions.
  • Coordinate logistics, space planning, and internal move management.
  • Monitor and control general affairs operational budgets and expenditures.
  • Oversee the handling of company mail, records management, and office supplies inventory.
  • Support the implementation of workplace safety, sustainability initiatives, and emergency preparedness programs.
  • Take a proactive approach to continuous improvement activities such as Kaizen and 6S in coordination with other departments.
Qualifications & experience
  • Bachelor's degree in Business Administration, Management, Facilities Management, or a related field.
  • Minimum 10 years' experience in a general affairs or facilities management role, with at least 8 years in a supervisory capacity preferred.
  • Strong knowledge of office administration, contract negotiation, and facility management best practices.
  • Excellent leadership skills with the ability to manage cross-functional teams.
  • Effective communication and interpersonal abilities, with proficiency in English. Additional language skills are an asset.
  • Proficient computer skills, including MS Office Suite and facility management systems.
  • Ability to multitask, prioritize and handle shifting priorities under tight deadlines.
  • Strong analytical and problem-solving skills.
  • Commitment to a safe, inclusive, and respectful working environment.