PA & Administration Executive

2 days ago

Petaling Jaya, Selangor, Malaysia Puchlab Sdn Bhd Full time 36,000 - 48,000 per year

The Personal Assistant cum Administrative Executive supports the Director with day-to-day administrative tasks, meeting coordination, and office operations. This role is suitable for a proactive and organized individual who can handle confidential information and communicate professionally.

Key Responsibilities

1. Executive Support

  • Manage the Director's calendar, appointments, and meeting schedules.

  • Assist in preparing meeting agendas, minutes, and follow-up actions.

  • Handle calls, emails, and correspondence on behalf of the Director.

  • Prepare and proofread basic documents, letters, and reports.

  • Maintain confidentiality at all times.

2. Administrative Duties

  • Maintain filing systems (physical and digital).

  • Assist in office administration such as purchasing, supplies, and documentation.

  • Support simple HR tasks (leave records, staff communication) when needed.

  • Handle expense claims and basic administrative finance tasks.

3. Coordination & Communication

  • Liaise with internal teams, clients, and external parties professionally.

  • Coordinate company meetings, small events, and travel arrangements.

  • Ensure smooth communication flow between the Director and staff.

4. General Support

  • Assist in tracking simple project timelines and task follow-ups.

  • Perform basic research, data compilation, and other ad-hoc assignments requested by the Director.

  • Provide general support to ensure daily operations run smoothly.

Job Requirements:

  • Minimum Diploma in Business Administration or related field.

  • At least 1 year of working experience in admin, coordination, or support roles.

  • Good communication skills (written and verbal).

  • Proficient in MS Office / Google Workspace.

  • Responsible, organized, and able to multitask.

  • Able to work independently with positive working attitude.

Job Type: Full-time

Pay: RM3, RM4,000.00 per month

Benefits:

  • Free parking
  • Maternity leave
  • Parental leave
  • Professional development

Work Location: In person

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