HR Executive

2 days ago

Kuching, Sarawak, Malaysia QSR Stores Sdn. Bhd Full time 60,000 - 120,000 per year

Job Scope:

We are looking for a people-oriented and detail-driven HR Executive to support a broad range of HR functions. This role involves hands-on responsibilities across recruitment, onboarding, compensation & benefits, employee relations, training, performance management, and employee engagement.

Key Responsibilities:

Recruitment, Onboarding & Offboarding

  • Manage new hire processes including application handling, appointment letters, onboarding forms, contract stamping, and pre-employment medical check ups.
  • Register/terminate employees in MiCare system.
  • Maintain accurate employee records and update HR systems for staff movements (e.g., transfers, resignations).
  • Assist in issuance of office access cards, and prepare employee verification letters for opening of saving account.
  • Issue resignation acceptance letters and ensure completion of exit forms.

Compensation & Benefits

  • Handle monthly payroll processing and submission of statutory reports to HQ (EPF, SOCSO, EIS, LHDN).
  • Process salary adjustments, bonuses, and verify attendance/leave records.
  • Submit payroll reports to HQ and support Finance with relevant analyses.
  • Ensure employee benefits are aligned with job grades.
  • Request Guarantee Letters (GL) as needed.

Training & Development

  • Support HRDC training grant applications and claims.
  • Assist in coordinating staff development programs.
  • Attend assigned training for personal and professional growth.

Employee Relations

  • Address employee queries and assist in conflict resolution to support a positive work environment.
  • Prepare disciplinary-related letters and assist in case documentation.
  • Coordinate with Labour Department (JTK) for audits and support Domestic Inquiry (DI) processes.

Staff Engagement

  • Assist in planning and executing employee engagement activities and HR-led events.
  • Support initiatives that promote collaboration and a positive, inclusive workplace culture.

Performance Management

  • Assist in annual performance appraisal cycles and support confirmation appraisals for new employees.

Other responsibilities

  • Assist in ordering and distributing staff discount vouchers.
  • Participate in HR projects and continuous improvement efforts.
  • Perform ad hoc HR tasks as assigned by management as and when required.

Requirements:

  • Preferably Degree in Human Resource Management or Human Resource Development
  • Ideally with at least 2–3 years of experience as HR generalist
  • Good knowledge of the Sarawak Labour Ordinance and statutory requirements (EPF, SOCSO, EIS, LHDN)
  • Proficient in Microsoft Office (Word, Excel, Outlook, Teams) and HR systems (HRMS)
  • Good communication, interpersonal, and organizational skills
  • High level of integrity, confidentiality, and professionalism
  • Meticulous, attentive and proactive
  • Able to multitask and work both independently and as part of a team

Job Type: Full-time

Pay: RM2, RM3,000.00 per month

Benefits:

  • Additional leave
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Education:

  • Bachelor's (Required)

Work Location: In person

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