administration officer

8 hours ago

Petaling Jaya, Selangor, Malaysia IJM Corporation Berhad Full time 30,000 - 60,000 per year

Administrative Management

  • Monitor and process stationery, name card and other purchase request from e-Requisition; ensure the consumable items are processed timely and meet the departmental objectives; assess the risk in the process
  • Process and handling the SAP related matter, eg. Order Requisition, Good Receipt and Goods Issue; coordinate with Purchasing and Account Department on SAP system
  • Receive, monitor, organize and track the stationery inventory; conduct the periodical stock check
  • Prepare appropriate reports to include purchase request, stationery and name card; office equipment usage; courier services; financial year achievement and report for Annual Quality Review
  • Process, record and track invoices; ensure timely payment and follow up in regards to signatures and responses from the related parties
  • Assist in handling all accounts with Telco companies, such as TM, Maxis, Celcom, etc
  • Newspaper & Magazines – prepare and update the distribution list to security guards/despatch; handling in subscription and renewal
  • Assist on monitoring the receptionist routine activities; perform the receptionist task as and when needed
  • Assist in handling all aspects of the routine office facilities administration, such as security, tea lady, office equipment, phone system, building maintenance, staff ID and attendance system, etc
  • Maintain good rapport with suppliers and ensure that deliveries are made on time
  • Assist Management in deployment of administrative and maintenance works schedules.
  • Support the company's ESG efforts by implementing eco-friendly practices such as reducing paper usage, tracking utility consumption, promoting recycling etc.
  • Carry out any other duties delegated by the manager and immediate superior from time to time.

External Liaison

  • Liaise through telephone/written correspondence with vendors, customers and any other person or group that manager he/she report to is responsible to interact with.

People Management

  • Assist and guide new staff to ensure that on the job training is adequately provided to perform on the job
  • Lead and manage small project teams or groups to ensure smooth execution of administrative projects and initiatives

Requirement:

  • SPM, Certificate or Diploma in Business Administration or related field.
  • Minimum 1-2 years experience in administrative work.
  • Based at HQ, Selangor.

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