Senior Human Resources Specialist, People Services

3 days ago

ASIA MYS Kuala Lumpur KL, Malaysia VF Corporation Full time 60,000 - 120,000 per year

Job Summary

The People Services team within VF's Human Resources organization is a vital part of the company's HR structure. It oversees a wide range of HR functions, from onboarding to retirement and offboarding. Key areas include payroll, benefits administration, data management, mobility, employee engagement, and employee query resolution. The team is committed to delivering a best-in-class employee experience throughout the entire employee lifecycle.

As a Senior Payroll and HR Operations Specialist based in Malaysia, you will play a critical role in ensuring accurate payroll execution, regulatory compliance, and efficient HR operations. This role requires collaboration across departments, management of payroll systems, support for mobility-related matters, and broader HR functions. The ideal candidate will have a strong grasp of Malaysian payroll laws, hands-on experience in both local and regional payroll and HR operations, and excellent attention to detail and communication skills.

This position reports to the APAC Payroll Lead.

Key Responsibilities

1. Payroll Processing

  • Execute end-to-end payroll processing, ensuring accuracy and compliance with statutory regulations, tax laws, and company policies.
  • Collaborate with HR and Finance teams to gather payroll-related data.
  • Review and reconcile payroll reports, resolving discrepancies promptly.
  • Provide centralized HR services across payroll, benefits, and other transactions.

2. HR Operations

  • Support HR operations including onboarding, offboarding, and employee lifecycle management.
  • Maintain accurate employee records in compliance with data protection laws.
  • Establish standards and procedures for handling employee queries and HR program administration.
  • Assist in implementing and updating HR policies and procedures.

3. Statutory Compliance

  • Stay current with changes in Malaysian labor laws and tax regulations.
  • Ensure timely and accurate submission of statutory payroll and HR reports.
  • Liaise with government authorities on compliance-related matters.

4. System Management

  • Maintain and update payroll and HR systems to reflect changes in employee data, benefits, and taxation.
  • Troubleshoot system issues in collaboration with IT or vendors.
  • Conduct regular audits to ensure data integrity.

5. Benefits Administration

  • Administer employee benefits including provident fund contributions, health insurance, and allowances.
  • Work with HR and Finance to ensure accurate benefit calculations in payroll.

6. Communication and Support

  • Respond to employee inquiries regarding payroll, benefits, HR operations, and mobility.
  • Provide guidance to HR, Finance, and other departments on payroll and HR matters.
  • Conduct training sessions on payroll and HR processes.

7. Reporting

  • Generate and distribute timely and accurate payroll and HR reports.
  • Analyze payroll and HR metrics to support strategic decision-making.
Requirements
  • Bachelor's degree in Human Resources, Accounting, Finance, or a related field.
  • Proven experience in payroll and HR operations in Malaysia.
  • Strong knowledge of Malaysian payroll laws, taxation, HR operations, and mobility.
  • Proficiency in payroll and HR software; strong analytical skills.
  • Excellent attention to detail and organizational skills.
  • Strong communication and interpersonal abilities.
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