Senior Human Resources And Admin Executive

Company Description

Dynaciate Engineering Sdn Bhd, established in May 2002, specializes in construction, engineering, and fabrication work, with a strong emphasis on engineering-focused activities. Initially focusing on minor repair and maintenance, the company expanded its operations to include plant, facility, and building construction as well as steel fabrication for various industries, including Oil & Gas. With fabrication workshops located in Pasir Gudang and Gebeng covering approximately 23,900 sqm, Dynaciate ensures efficient project execution. The company also operates in Singapore and has a sales and marketing office in Puchong, Selangor, to serve customers across diverse locations.

Role Description

1. Payroll Administration

2. Manage and process 
   monthly payroll
    for staff and workers, ensuring accuracy in salary computation, overtime, allowances, deductions, and bonuses.

3. Verify 
   attendance, timesheets, and overtime records
    in coordination with site HR representatives or supervisors.
4. Ensure compliance with all 
   statutory contributions
    such as 
   EPF, SOCSO, EIS, PCB, HRDF
   , and 
   income tax submissions
   .
5. Maintain and update 
   payroll database
    and employee records in HR system (e.g., EMPLX, SQL Payroll, or similar software).

6. Prepare and submit 
   monthly payroll reports
    and 
   management summaries
   .

7. HR Operations & Employee Management

8. Handle day-to-day HR functions, including 
   employee onboarding, confirmation, transfer, resignation
   , and 
   exit processes
   .

9. Maintain 
   employee personal files
   , records, and HR documentation in proper order.
10. Support the implementation of 
    HR policies, procedures
    , and 
    code of conduct
     across all departments.

11. Manage employee queries related to payroll, leave, and benefits with professionalism and confidentiality.

12. Statutory & Compliance

13. Ensure all HR and payroll activities comply with 
    Employment Act 1955
     / 
    Sarawak Labour Ordinance / The Labour Ordinance of Sabah, Industrial Relations Act
    , and 
    Company HR policies
    .

14. Liaise with government bodies such as 
    KWSP, PERKESO, LHDN, HRD Corp, and JTK
     as needed.
15. Prepare 
    annual EA forms, E forms
    , and other payroll-related statutory documents.

16. Assist in 
    internal and external HR audits
    .

17. Administration Support

18. Oversee 
    general administrative matters
     such as office maintenance, stationery, hostel or transportation arrangements (if applicable).

19. Coordinate with 
    procurement, IT, and site admin teams
     for smooth HR and admin operations.

20. Support management in organizing 
    staff engagement activities, training sessions, and company events
    .

21. Reporting & Coordination

22. Provide regular reports on 
    payroll cost, headcount, leave, and HR analytics
     to management.

23. Support HR Manager in manpower planning, budgeting, and recruitment when required.
24. Supervise and guide junior HR or admin staff in daily operations.

Qualifications

• Diploma or Bachelor's Degree in
  Human Resource Management
  ,
  Business Administration
  ,
  Accounting
  , or related field.
• Minimum
  5 years of working experience
  in
  HR and payroll administration
  , preferably in a
  construction, engineering, or manufacturing industry
  .
• Proven experience handling
  end-to-end payroll processing
  for both staff and foreign/local workers.
• Familiar with
  multi-site payroll coordination
  and managing a large workforce.
• Proficient in
  HR and payroll software
  (e.g., EMPLX, SQL Payroll, HR2000, SAP, or similar systems).
• Strong knowledge of
  Employment Act 1955 / Sarawak Labour Ordinance / The Labour Ordinance of Sabah,
  Industrial Relations Act
  , and all relevant
  statutory requirements
  (EPF, SOCSO, EIS, PCB, HRD Corp, and LHDN).
• Ability to prepare
  management payroll reports
  , analyze payroll data, and ensure compliance with tax and audit requirements.
• Proficient in
  Microsoft Excel
  , including formulas, pivot tables, and data verification.
• Experience in
  HR documentation
  ,
  employee database management
  , and
  leave management systems
  .
• Must be familiar with
  audit documentation
  and
  payroll compliance reporting
  .