Contract Executive

1) Main-Contract Administration

a) Preparing monthly progress claim to client up to Final Account Statement, request on CPC including project final cost analysis.

b) Arrange for site valuation for monthly work progress with the Client, PMC, Consultant, Main-Contractor.

c) Liaison with Consultants/ Client to ensure the certificate and payment received.

d) Monthly reporting claim analysis, highlighting of site/contractual issue, etc.

e) Preparation, submission and keep track on Variation Order submission including cost build up and preparation of supporting document to Client.

f) Preparation of internal inter-companies certification, Tax Invoices, Coordination with Finance Dept, etc.

2) Sub-Contract Administration

a) Negotiate with sub-contractors or suppliers on the sub-works and material cost, including assess and evaluate entitlement for Variation Claim by Sub-Contractors.

b) Attending meeting, liaise closely with Project Person-in-charge on circumstances which may give rise to EOT, VO and other defend/dispute matters in the Main-Contract and Sub-Contract Administration and account through effective contractual management.

c) To review, evaluate and make recommendation in bids and quotations submitted by sub-contractors.

d) Preparation of Award recommendation, Rate analysis, Sub-Con Letter Award/Work Order, rationalization of rate to Sub-Contractor.

e) Prepare interim certificate and/or final account settlement to the sub-contractors.

f) Improve Contractual and Technical knowledge for better administration / correspondences for Post Contract Work, as well to minimize dispute and manage risks.

g) Attend and replied all related contractual letters, correspondences and advice on contractual requirements.

3) Tendering Process

a) Analyze tender specifications, contract terms, and conditions to ensure compliance with company policies and legal requirements.

b) Lead the preparation of tender documents, including cost estimates, technical proposals, and project schedules, ensuring precision and thoroughness.

c) Work closely with the Project Director to prepare detailed and accurate cost estimates, ensuring all project components are thoroughly considered and included in the tender submission.

d) Engage with suppliers and subcontractors to obtain quotations and verify pricing for materials, services, and labor required for the tender.

e) Ensure that all required internal approvals are secured before submitting tenders, including management approval on cost estimates and contractual terms.

f) Assurance that all tender submissions meet client requirements, industry standards, and regulatory guidelines.

g) Manage and track the completion and submission of all tenders, ensuring deadlines are consistently met.

4) Others

a) Taking off quantity from the drawings where necessary for the execution or final account of project.

b) To Establish Project(s) Budget for P&L review, record and monitoring.

c) Updated budget report with information gather from all related departments/ parties.

d) Interval departmental review, record, reporting and monitoring.

e) Departmental compliance to requirement of ISO practices & Contract Dept. SOP.

f) Be familiarize with STP & Pipe Jacking Construction process and operation in order to build the fundamental knowledge and develop the cost conscience for this industry.

g) Assist in Tendering exercise, take-off, costing, quotation enquiry, documentation compilation, etc.

h) Prepare and monitor internal monthly reports on claims and certificates for both main contracts and subcontracts.

i) Ensure timely submission of reports to finance and management.

j) Clear backlogs for old projects to maintain accurate and up to date records.

k) Traveling from the office various site as required.