Personal Assistant to CEO

PERSONAL ASSISTANT (PA) TO CEO

Location: Sungai Besi, Kuala Lumpur

Salary Range: RM3,500 – RM5,500 (Based on Experience & Capability)

Female | Chinese (Mandarin Speaker) | Age Below 35

About the Role

We are seeking a Chinese (Mandarin-speaking) female Personal Assistant to support our CEO in daily operations, business coordination, and executive matters. The ideal candidate is smart, reliable, and presentable capable of managing complex schedules, meetings, and travel arrangements while maintaining a high level of confidentiality and professionalism.

This role involves accompanying the CEO to events, business trips, and media functions, preparing documents and reports, and liaising with partners and internal teams. You'll handle both corporate and personal matters, ensuring the CEO's day runs efficiently.

If you're organized, flexible, fluent in Mandarin, and passionate about working in a fast-paced environment this is your chance to grow alongside top management in a dynamic company.

Key Responsibilities

Executive & Administrative Support

• Manage CEO's daily calendar, ensuring all appointments, internal meetings, and external engagements are well-coordinated.
• Handle travel itineraries including flights, hotels, transport, and documentation both local and overseas.
• Prepare meeting materials, agendas, minutes, and ensure all follow-ups are executed on time.
• Draft, proofread, and translate documents, proposals, and speeches in Mandarin, English, and Malay when required.
• Oversee document flow track approvals, maintain filing systems (physical & digital), and ensure confidentiality of all information.

Communication & Liaison

• Act as the primary contact person for the CEO screen calls, messages, and emails efficiently.
• Liaise professionally with directors, partners, clients, VIPs, and media on behalf of the CEO.
• Ensure smooth communication and alignment between the CEO and various company departments.
• Handle public relations matters coordinate press or media arrangements when CEO is involved.
• Accompany CEO to meetings, events, and interviews; take notes and ensure accurate debrief and follow-up actions.

Project & Event Coordination

• Support the CEO in strategic projects, including marketing campaigns, sponsorships, and corporate events.
• Oversee event logistics, floor planning, and VIP arrangements to ensure all CEO-related segments run flawlessly.
• Coordinate with vendors, suppliers, and internal teams for seamless event execution.
• Monitor timelines, budgets, and deliverables related to CEO-driven initiatives.

Confidential & Personal Assistance

• Manage sensitive company and personal information with absolute trust and discretion.
• Assist with personal tasks such as appointments, reservations, and private functions when assigned.
• Provide emotional intelligence support anticipate CEO's needs, maintain a calm and composed attitude in all circumstances.
• Ensure CEO's professional image, appearance, and branding are consistently represented at the highest level.

Flexibility & Readiness

• Able to work irregular hours, including evenings, weekends, and during travel or events.
• Accompany CEO for business trips or off-site events when necessary.
• Remain reachable, responsive, and dependable during urgent or time-sensitive situations.

Requirements

• Female, aged below 35 years old, Chinese (Mandarin-speaking).
• Excellent command of Mandarin, English, and Bahasa Malaysia.
• Presentable, confident, professional, and trustworthy.
• Excellent time management, organizational, and multitasking skills.
• Ability to handle pressure, deadlines, and fast-changing priorities.
• Proficient in Microsoft Office, Google Workspace, Canva, and communication tools.
• Minimum Diploma or Degree in Business, Management, Communications, or related field.
• Minimum 2–3 years of experience in PA, Executive Assistant, or Management Support roles preferred.

Why Join Us

• Direct exposure to top-level decision-making & corporate strategy.
• Opportunity to attend media events, business trips, and VIP gatherings.
• Work with a visionary, fast-paced CEO in a thriving, growth-oriented company.
• Attractive salary (RM3,500 – RM6,000 depending on experience).
• Career growth and long-term stability within the Kunkwan Group & The KOL Academy.

How to Apply

• Send your updated resume (with a recent photo) and expected salary to:
• WhatsApp HR:
• (Only shortlisted candidates will be contacted. All information is kept confidential.)