Executive Assistant

14 hours ago

Seri Kembangan, Selangor, Malaysia MR DIY Malaysia Full time 40,000 - 80,000 per year

The Executive Assistant provides high-level administrative and operational support to the Senior Operations Manager, ensuring smooth coordination of daily retail operations, effective communication across departments, and timely execution of key business initiatives.

Responsibilities:

  • Manage calendar, appointments, travel, and correspondence.
  • Prepare reports, presentations, meeting materials, and dashboards.
  • Handle emails, calls, and maintain confidentiality of sensitive information.
  • Coordinate communication between stores and management.
  • Track store performance, action items, and project deadlines.
  • Support retail operations with cross-functional teams (HR, Finance, Marketing, Supply Chain).
  • Organize and document meetings, including agendas and minutes, and follow up on action items.
  • Assist in retail events, store visits, management reviews, and internal communications.
  • Maintain filing systems for reports, documents, and correspondence.
  • Support budgeting, manpower planning, and other project-based tasks as assigned.
  • Act as liaison with internal and external stakeholders when required.

Qualifications:

  • Diploma or Bachelor's Degree in Business Administration, Management, or a related field
  • Minimum 3 years of experience in an administrative or coordination role; retail or FMCG experience is an added advantage
  • Strong organizational and multitasking skills with keen attention to detail
  • Excellent communication skills in English and Bahasa Malaysia (both written and spoken)
  • Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook)
  • Able to work independently, maintain confidentiality, and manage priorities in a fast-paced environment

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