Corporate Secretarial Sr Managers

Corporate Secretarial Sr Managers (Co Sec for Bursa PLC) - KLCC/KL Sentral (LRT)

Job Purpose:

Support the Head of Group Corporate Secretarial in overseeing company secretarial functions, ensuring compliance with regulatory requirements, and providing governance advisory to the Board and senior management, as well as mentoring the group corporate secretarial team and fostering staff development through training and professional growth initiatives.

Key Accountabilities:

1. ) Corporate Governance and Compliance

2. Ensure the Company's compliance with all applicable laws, regulations, and rules, including statutory requirements, listing rules (e.g. Main Board of Bursa Malaysia) and corporate governance standards.

3. Advise the board, senior management, and stakeholders on relevant laws, regulatory developments, and corporate governance best practices, and monitor changes in these areas to ensure the Company remains compliant.
4. Review, manage and maintain the Company's statutory registers and records, ensuring they are accurate and up to date, including registers of directors, shareholders, and corporate filings with regulatory authorities (e.g. Companies Commission of Malaysia, Bursa Malaysia, Securities Commission).
5. Ensure the timely preparation and filing of corporate documents, such as annual returns, financial statements, and other regulatory filings, announcements, and disclosure obligations.
6. Ensure compliance with statutory obligations for public companies, including annual filings, shareholder meetings, and required disclosure.

2.) Chairperson and Board Support

• Organise and facilitate board meetings, preparing agendas, ensuring timely distribution of board papers, and accurate meeting minutes and resolutions are recorded and maintained.
• Assist and support the Head, Group Corporate Secretarial to act as an intermediary between board, senior management, and internal teams, ensuring seamless communication and the effective implementation of board decisions. This involves facilitating the flow of information between these stakeholders to support efficient decision-making.
• Manage shareholders' engagement, ensuring shareholders meetings are conducted in compliance with relevant legal and regulatory requirements and that shareholders receive timely and accurate information.
• Providing support to the Board and its Committees in carrying out their duties, including the organisation and coordination of meetings, preparation of materials, and ensuring effective governance processes.

3.) Shareholder Communications

• Coordinate the logistics of the Annual General Meeting or such other shareholders' meeting (eg. Extraordinary General Meeting ("EGM")), including preparing notices of meeting, proxy forms, and related documentation in accordance with regulatory requirements.
• Provide administrative support for shareholder engagement during the AGM/EGM, ensuring that all shareholders queries are addressed in a timely manner.
• Ensure compliance with any shareholder's communication requirements around the AGM/EGM period.

4.) Stakeholder and Regulatory Liaison

• Maintain effective communication with regulatory authorities (CCM, Bursa Malaysia, etc).
• Handle queries and compliance matters with auditors, legal advisors, and external stakeholders in relation to corporate secretarial and related matters.

5.) Corporate Records Management

• Maintain the Company's statutory books, ensuring that all corporate documents are up to date and accurately filed.
• Coordinate and ensure the timely submission of annual reports and other corporate filings to regulatory authorities.
• Supervise and ensure the preparation and submission of statutory or relevant documents related to the formation, dissolution, or change in the structure of group entities (e.g., incorporation of subsidiaries, mergers and/or acquisitions).

6.) Team Management and Leadership

• Assist and support the Head, Group corporate Secretarial to lead and manage the corporate secretarial department, providing guidance and mentorship to the company secretarial team.
• Ensure the development and ongoing training of the team to enhance expertise in corporate governance and statutory compliance.
• Implement and oversee standard operating procedures for corporate secretarial activities, ensuring consistency, efficiency, and accuracy.

Job Requirement:

1.) Minimum Qualification

A member of The Malaysian Institute of Chartered Secretaries and Administrators (MAICSA) or such other professional body prescribed by the Minister under section 235 of the Companies Act 2016 i.e., The Malaysian Institute of Accountants (MIA), The Malaysian Bar, or The Malaysian Association of Company Secretaries (MACS).

2.) Minimum years of experience

At least 10 years in corporate secretarial work, with leadership exposure of not less than 3 years.

3.) Certification and/or licenses

ICSA or relevant degree. A Practicing Certificate from the Companies Commission of Malaysia (SSM) to act as company secretary is an added advantage.

4.) Special skills

Good governance, regulatory knowledge, stakeholder management skills, multi-tasking, and project timeline management skills.

5.) Competencies:

Core competency:

Customers Orientation, Achieving Result with Passion, Demonstrating Accountability and Integrity, Working as a Team, Learning and Developing Self Competency. Ability to work with diverse level of authorities (Internal and external).

Generic competencies:

Strategic Visioning and Management, Entrepreneurship, Judgement and Decision Making, and Inspirational Leadership