HR & Admin Executive
3 days ago
岗位角色
负责管理完整的招聘流程、支持人力资源运营,并确保人力资源及行政工作的顺畅运行。此岗位在建立人才管道、强化雇主品牌以及支持日常运营需求方面扮演着重要角色。
主要职责
1. 人才招聘(主要职责)
- 管理端到端招聘流程:发布职位、人才搜寻、筛选、面试及录用。
- 与各部门主管合作,了解人力需求并更新人力规划。
- 为所有部门编写及更新职位描述(JD)。
- 透过 JobStreet、LinkedIn、内部推荐、招聘机构、校园招聘及社交平台等渠道搜寻候选人。
- 管理招聘进度追踪表及招聘报告。
- 协调实习计划,与大学保持联系并追踪实习生表现。
- 支持雇主品牌活动(社交媒体、招聘会、校园活动等)。
2. 入职与岗前培训
- 协调入职时间表及入职资料包。
- 规划与安排新员工的入职培训与简介。
- 确保新员工拥有良好的第一天体验。
3. 培训与员工参与支持
- 协助培训安排:供应商对接、培训排期、出席记录。
- 支持员工参与活动(团队建设、节庆活动、员工表彰等)。
- 收集活动反馈并协助活动效果评估。
4. 人力资源运营与合规
- 协助人力资源审计、ISO 文件及合规报告。
- 确保人资表格、模板及追踪文件保持最新。
- 在需要时准备与发布与人力资源相关的通告及公告。
- 协助维护及更新人力资源政策、标准作业程序(SOP)、员工手册及相关文件。
- 与内部部门协调处理人力资源行政事务。
- 谨慎处理机密资料,并遵守数据保护政策。
Job Purpose
The HR Executive is responsible for managing the full recruitment cycle, supporting HR operations, and ensuring smooth HR & administrative processes. This role plays a key part in building talent pipelines, strengthening employer branding, and supporting day-to-day operation needs.
Key Responsibilities
1. Talent Acquisition (Primary Role)
- Manage end-to-end recruitment: job posting, sourcing, screening, interviewing, and selection.
- Partner with hiring managers to understand manpower needs and update the manpower plan.
- Create and update job descriptions across all departments.
- Source candidates through JobStreet, LinkedIn, referrals, agencies, campuses, and social platforms.
- Manage recruitment trackers and hiring progress reports.
- Coordinate internship programs, maintain liaison with universities, and track intern performance.
- Support employer branding initiatives (social media, career fairs, recruitment events).
2. Onboarding & Orientation
- Coordinate onboarding schedule and onboarding packs.
- Plan and schedule orientation for new employees.
- Ensure a smooth first-day experience for new employees.
3. Training & Employee Engagement Support
- Assist with training arrangements: vendor sourcing, scheduling, attendance tracking.
- Support employee engagement events and activities (team building, festive celebrations, recognition programs).
- Collect feedback and assist in post-event evaluations.
4. HR Operations & Compliance
- Assist in HR audits, ISO documentation, and compliance reporting.
- Ensure HR forms, templates, and trackers are up-to-date.
- Prepare HR-related memos and announcements when required.
- Assist in maintaining HR policies, SOPs, handbook updates, and documentation.
- Coordinate with internal departments for HR administrative matters.
- Handle confidential information with discretion and follow data protection policies.
Required Qualifications & Experience
- Bachelor's Degree in Human Resources, Business Administration, Psychology, or related field.
- Minimum 3 years' experience in recruitment or HR generalist roles.
Experience in SME or manufacturing environment is an added advantage.
Good understanding of HR operations and employment practices.
- Excellent communication and interpersonal skills.
- Able to multitask and handle fast-paced recruitment cycles.
- Proficient in MS Excel, HRIS systems, and recruitment platforms.
- Organized, detail-oriented, and able to work independently.
Strong problem-solving and people-handling skills.
Experience in employer branding or career fairs (advantage).
- Experience handling admin or office management tasks (advantage).
Working Hours : Monday-Friday (8.30am-5.30pm), alternate Saturday (half day)
Work Location: Sungai Buloh, Selangor
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