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Assistant Executive, Account

2 weeks ago

Kuching, Sarawak, Malaysia Yeo Hiap Seng (Yeo's) Full time 40,000 - 60,000 per year

Objectives of the Function:-

  • To manage the credit control function and operation in East Malaysia

Roles and Responsibilities :-

  • Check all Kuching direct sales collection. Key in payment & allocation of payment to invoices & remark PDC & outstanding balance in system.
  • Key in collection summary voucher submitted by logistic team.
  • Issue credit note for 2% early payment discount & transport charge to offset outstanding balance.
  • Issue debit note & credit note for charge back -Customer wrongly charge or no supporting document.
  • Issue debit note & credit note for wrong pricing.
  • Print Kuching direct customer statement / Check or contra balance as requested by salesman.
  • Download daily HSBC bank statement & inform Sibu, Miri, KK, Kuching when customers bank in.
  • Check with HSBC bank to find out which customer bank in to YHS bank account when customer direct bank in cheque to YHS bank account without inform salesman.
  • Key in payment collection for E.M. distributor & allocation. Print draft copy of CA/DA when requested by branches sales admin clerk.
  • Print Monthly AR aging report to Salesman & Sales Supervisor.
  • Print & send monthly statement to customers.
  • Issue and send 1st, 2nd & final reminder letter to EM customers.
  • Check & sign all Debit note & Credit note for inter company.
  • Reporting daily cash movement & weekly bank reconciliation.
  • Prepare monthly bank reconciliation.
  • Update monthly write off report to sales department.
  • Attend Monthly/Annual stocktake for YHS-T-Kuching & filing reports.
  • Relief cashier when as and when required for cash counting, handle petty cash, issue vendor payment and assist to release the order block.

Requirements:-

  • Minimum Diploma or higher in Finance, Accounting, Business, or a related field.
  • Strong communication skills with the ability to interact effectively across all levels.
  • Proven ability in collection and negotiation processes.
  • Customer-oriented with a proactive and responsible attitude.
  • Prior experience in finance-related roles, particularly in collections or accounts receivable.
  • Proficiency in
    Bahasa Malaysia
    ,
    English
    , and
    Chinese
    will be added advantage.
  • Proficient in
    Microsoft Excel.