Contract Executive/Assistant

2 days ago

Pasir Gudang, Johor, Malaysia Esstar Vision Sdn Bhd Full time 24,000 - 42,000 per year

1. Client Claims Management

  • Prepare, submit, and track client claims with complete supporting documents.
  • Ensure claims comply with contractual terms and assist in negotiation or clarification.
  • Coordinate with the project and legal teams for dispute resolution when required.

2. Subcontractor Claims & Payments

  • Review and verify subcontractor claims based on contracts and site progress.
  • Coordinate with procurement and finance for timely processing of payments, retention, and final accounts.

3. Supplier Claims

  • Process supplier claims and verify accuracy against supply terms.
  • Work with procurement to resolve discrepancies and maintain proper records.

4. Variation Orders (VOs)

  • Review, evaluate, and document all Variation Order requests.
  • Assess cost/time impact and coordinate approvals with management and project teams.

5. Retention Management

  • Track and manage retention for subcontractors and suppliers.
  • Ensure timely release upon completion and maintain accurate retention records.

6. Contract Compilation & Review

  • Compile and check all contract documents, POs, agreements, and subcontracts.
  • Highlight risks, unclear terms, and ensure documentation accuracy.

7. Down Payment & Bank Guarantees

  • Monitor down payments, bank guarantees (performance/advance), and ensure timely issuance or release.

8. Insurance Management

  • Ensure all required project insurance policies are in place and up to date.
  • Manage insurance claims and coordinate with insurance providers.

9. Cost Control & Budget Support

  • Assist in monitoring project budgets, contract costs, variations, and financial risks.
  • Ensure expenditures align with approved budgets.

10. Intercompany Contract Management

  • Manage intercompany agreements and ensure compliance with internal policies.

11. Dispute Resolution Support

  • Assist in managing disputes with clients/subcontractors/suppliers.
  • Liaise with legal teams and maintain all supporting documentation.

12. Documentation & Reporting

  • Maintain complete and updated records of claims, VO, retention, BG, insurance, and contractual documents.
  • Prepare regular reports for management review.

13. Compliance & Risk Management

  • Ensure all contract processes comply with legal and company standards.
  • Identify potential risks and provide early recommendations.

14. General Support

  • Support contract administration, renewals, and project coordination.
  • Work closely with project, legal, procurement, and finance teams.
  • Perform ad-hoc tasks assigned by management, including document preparation and site visits.

Job Types: Permanent, Contract

Contract length: 6 months

Pay: From RM2,200.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Ability to commute/relocate:

  • Pasir Gudang: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • When can you start work?

Experience:

  • Contract: 1 year (Preferred)

Location:

  • Pasir Gudang (Preferred)

Work Location: In person

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