Human Resources Executive

3 days ago

Simpang Empat, Penang, Malaysia Pentamaster Corporation Berhad (Official) Full time 60,000 - 80,000 per year

Position Overview

The Human Resources Executive plays a key role in supporting Pentamaster's people operations, ensuring smooth end-to-end HR processes for a fast-growing, high-tech manufacturing environment. This role focuses on recruitment, employee relations, HR compliance, and HRIS data accuracy while providing proactive support to both employees and management.

Key Responsibilities

1. Talent Acquisition & Onboarding

  • Manage full recruitment cycle: job posting, screening, shortlisting, coordinating interviews, and reference checks.
  • Prepare offer letters, employment contracts, and onboarding materials.
  • Coordinate new hire orientation and ensure timely induction into HRMS, payroll, and access systems.

2. HR Operations & Documentation

  • Maintain and update employee records, HRMS data, and personal files with high accuracy.
  • Prepare HR letters such as confirmations, warnings, transfer letters, and memos.
  • Assist in payroll administration (e.g., attendance verification, OT submissions, allowances).

3. Employee Relations & Welfare

  • Handle employee inquiries professionally and provide timely support.
  • Monitor disciplinary cases, issue show-cause letters, and coordinate domestic inquiry processes when needed.
  • Support employee engagement initiatives, company events, and welfare activities.

4. Compliance & Policy Administration

  • Ensure HR practices comply with the Employment Act 1955, Industrial Relations Act, and other statutory requirements.
  • Assist in audits (ISO, customer audits) by preparing HR documentation.
  • Monitor statutory submissions (EPF, SOCSO, EIS, HRD Corp) and ensure timely processing.

5. HR Reporting & Continuous Improvement

  • Prepare monthly HR reports (turnover, absenteeism, headcount).
  • Support HR process improvements and digitization initiatives in line with Pentamaster's automation and technology roadmap.
  • Participate in HR projects such as HRMS enhancement, competency frameworks, or policy updates.

Requirements

  • Diploma / Bachelor's degree in Human Resource Management, Business Administration, or related field.
  • Minimum 1–3 years of HR experience, preferably in manufacturing or engineering industries.
  • Good knowledge of Malaysian labour laws and HR operational processes.
  • Strong interpersonal skills, proactive attitude, and ability to handle confidential matters.
  • Proficient in MS Office and HRMS/ERP systems (experience with D365 is an advantage).
  • Ability to multitask and work independently in a fast-paced environment.

Why Join Pentamaster?

  • Exposure to a high-tech, automation-driven environment.
  • Opportunities for career progression and professional development.
  • Collaborative culture with strong emphasis on innovation and continuous improvement.

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