administrative assistant
4 days ago
Job Description:
We are looking for a detail-oriented and proactive Administrative Assistant to support the smooth operation of our office. The primary responsibility for this role is to take accurate meeting minutes and actively follow up on action items with relevant departments or persons-in-charge (PICs) discussed during meetings. This role is key to ensuring internal communication and project progress tracking.
Main Responsibilities:
- Take clear, accurate, and timely minutes during internal and external meetings
- Follow up on all action items with the relevant departments or PICs to ensure timely progress and completion
- Maintain records of meeting agendas, attendance, and resolutions
- Coordinate and schedule meetings, appointments, and internal communications
- Assist in preparing reports, presentations, and other documentation
- Maintain organized physical and digital filing systems
- Support office operations, supply management, and administrative tasks
- Liaise with departments to track project timelines, task updates, and deliverables
- Provide general administrative support to leadership and team members
Requirements:
- Experience in administrative or coordination roles
- Strong attention to detail, particularly in minute-taking and task tracking
- Excellent verbal and written communication skills
- Highly organized with strong time management and follow-up skills
- Proficient in Microsoft Office (Word, Excel, Outlook) or Google Workspace
- Ability to handle sensitive information with discretion
- High school diploma or equivalent; diploma/degree preferred
- Mandarin speaker
Job Type: Full-time
Pay: RM1, RM2,000.00 per month
Work Location: In person
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