Executive Assistant

14 hours ago

Malaysia Nestlé Global Full time 30,000 - 45,000 per year

Position Snapshot

Location: Bandar Utama, Selangor
Company: Nestlé Malaysia
Permanent

At least 3 years experiences in secretarial and office administration

 
Position Summary

Joining Nestlé means you are joining the largest Food and Beverage Company in the world. At our very core, weare a human environment – passionate people driven by the purpose of enhancing the quality of life andcontributing to a healthier future. A Nestle career empowers you to make an impact locally and globally, as you are provided with the opportunity to make a mark and stand out, as long as you seek it. With Nestle, you are enabled and encouraged to grow not only as professionals, but also as people.

We are looking for an Executive Assistant that will be responsible for the efficient Administrative and Secretarial duties to the BEO and/or FUNCTION HEAD and overall Business Unit (reporting structure to 2 BEO's and/or Function Head)

 

A day in the life of a Executive Assistant.

 1. Administer and implement general administration for BU


• Implement and maintain an efficient administration of BU operations

• Management of general stationeries and cleanliness office space, including store room

• Manage documentations ; including confidential materials, documents & files
 
2. Secretarial support for the BEO

• Maintains appointments & schedule

• Exercises initiative and judgment in handling routine and confidential materials & enquiries

• Organize meetings & all related arrangements

• Prepares presentation materials (when necessary)

• Compile & circulate meeting notes

• Concur administration
 
3. Operational Buying activities:-

• Arrange payment for vendors by raising Request of PRs and send it to the COS PR Dept (Finance)

• Budget monitoring and reporting – utilization, control and monitor of the budget vs. expenses

• Control for the receipt, recording and dispatch of materials, samples and suppliers.
 
4. Coordinate meetings/events activities with team/agency /visitors/ SBU
(Internal & External, local & regional)

• Coordinates, prepares and arranges meetings/ visits / events/orientation program for visitors/ new staff

• coordinate BU team activities i.e. team building & workshops
 
5. Travelling administration via Concur for the BEO

• Flight & hotel arrangements for BEO.

• On time preparation of travel documents and other traveling related matters.
 
6. Generate reports for BU/sales achievements by category (ICBU) 

What will make you successful

• At least 3 years experiences in secretarial and office administration, fillings, typing letters and memos in a dynamic and changing organization

• Experience in establishing an efficient administrative and secretarial duties

• Experience at organizing meetings and corporate function single handedly

  • Executive Assistant

    2 days ago

    Malaysia iDynamics Software Full time 30,000 - 50,000 per year

    Job Overview:The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive...

  • Executive Assistant

    2 weeks ago

    Malaysia Wanderlust Co Full time

    **Overview**: - Welcome to our team! We are responsible for sharing the Wanderlust + Co story around the world. Whether it's speaking to media and bloggers, retail or wholesale consumers, industry commentators or the fashion community, our team is the voice of Wanderlust + Co. We are a fast growing, high-energy team with a passion for people, places and...

  • Assistant Account Executive

    2 weeks ago

    Malaysia Fang & Pai Industries Sdn Bhd Full time

    **Qualification and experience for assistant account executive**: 1. Minimum SPM 2. At least 2 year of accounting related experience is preferred 3. Able to communicate in English, Malay and Chinese **Software knowledge** 1. Microsoft office (especially WORDS and EXCEL) 2. Experience in using accounting software **Job scope and responsibilities** 1....

  • Assistant Executive Housekeeper

    3 days ago

    Malaysia Shangri-La Group Full time 40,000 - 60,000 per year

    Shangri-La Golden Sands, PenangShangri-La Hotels and Resorts began in 1971 with our first deluxe hotel in Singapore. Today, the group comprises over 102 deluxe hotels and resorts in key cities in Asia Pacific, North America, Europe and the Middle East. Based in Hong Kong, we are expanding globally with developments under way throughout Asia, the Middle East...

  • Executive Assistant

    14 hours ago

    Malaysia Qode Full time 14,400 - 120,000 per year

    We are currently looking for a highly motivated and detail-oriented individual to join our team as a full-time virtual assistant. In this role, you will be responsible for supporting both personal and professional projects, ensuring smooth communication and collaboration.  You will be working for one senior professional who is the Managing Partner of a...

  • Executive Housekeeper Assistant

    2 weeks ago

    Malaysia Club Med Full time

    **Executive Housekeeper Assistant (M/W)**: Club Med Resorts Malaysia or overseas **Job ID** R-1957 **Category** Hospitality & Catering **You are** - Discreet and well-organised, and know how to make our guests feel at home. - Attentive, you ensure each guest has personalised service and a unique experience. - Meticulous, with a good eye for detail, your...

  • Executive Assistant to Managing Director

    1 week ago

    Malaysia MOHAN MANAGEMENT CONSULTANTS Full time

    **Job Summary**: **Job Scope**: As an Executive Assistant supporting our Managing Director, you will be responsible for: - Organizing and maintaining schedules, arranging appointments, meetings, conferences, and ensuring effective time management - Assisting in organizing meetings, conferences, and events, which may involve preparing agendas, taking meeting...

  • Executive Assistant to Co-Founder

    2 days ago

    Malaysia Paired Full time 40,000 - 60,000 per year

    Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to talented people, no matter where they...

  • Assistant Manager/Senior Executive, Pricing

    3 days ago

    Malaysia CompAsia Full time 90,000 - 120,000 per year

    Be Our Senior Executive / Assistant Manager, PricingWe are hiring a Senior Executive / Assistant Manager, Pricing to be part of our Pricing function and play a key role in shaping how we value and price our preloved devices. If you enjoy crafting data-driven pricing strategies and influencing key business decisions in a fast-paced, tech-focused environment,...

  • Regional Partnership, Senior Executive to Assistant Manager

    3 days ago

    Malaysia, Taiwanmania International Travel Service Co., Ltd. Full time 80,000 - 120,000 per year

    About KKday KKday is a leading online travel e-commerce platform that connects travelers with authentic local experiences across Asia and beyond. Headquartered in Taipei, KKday operates in over 10 markets, offering a dynamic, cross-cultural work environment where innovation, collaboration, and growth are valued.We're looking for a Partnership Marketing,...