account assistant

Responsibilities and Duties

Ÿ Audit and process all invoices. Ensure all invoices are attached with Purchase Request, Purchase Order, Receiving Records and/or other supporting documents as appropriate.

审核及处理所有的发票。确保所有发票都附有相应的采购申请单,收货报告及其他必要附报件。

Ÿ Check all expenses reports, bank payment requests, cash payment requests or auto-payments to ensure that supporting documents are sufficient.

审核所有费用报告,银行付款申请,现金付款申请和自动转账付款凭证,确保所有付款凭证附件齐全有效。

Ÿ Follow all Standards of Operations, Local Standards of Operations, property accounting guidelines and general accounting practices pertaining to Accounts Payable and payment procedures. Sound commercial judgment and common sense should also apply.

掌握所有操作规范,遵守相关会计政策及工作要求,确保应付账款及付款程序符合会计处理标准以及当地政策要求。具有正确判断能力及一般常识。

Ÿ Route all bank and cash payment applications to Financial Controller and General Manager for approval.

所有银行及现金付款必须获得财务总监和总经理的批准。

Ÿ Prepare checks or remittance application for approved Bank Payment Requests.

在获得管理层批准付款后准备支票或电汇单。

Ÿ Maintain and file all invoices and supporting documents with all paid invoices stamped "PAID".

保管及装订所有发票及相关附件,并确保所有已付款发票盖上"已付款"章.

Ÿ Maintain a check log of all printed checks and all voided checks.

登记所有已开支票及作废支票。

Ÿ Answer all inquiries from trade creditors and reconcile creditors statements.

回答所有供应商的询问并及时与供应商对账。

Ÿ Familiarize with the Accounts Payable System.

熟悉应付账款电脑系统。

Ÿ Post all invoices and payment data into the hotel accounting system.

所有相关发票及付款数据必须及时输入电脑系统。

Ÿ Balance Account Payable Ledger and reconcile with the General Ledger closing balance periodically and at month-end.

每月月末定期进行应付账与总账对账,如有不符,分析其原因。

Ÿ Analyze the monthly A/P Aging Trial Balance and follow up with all abnormalities.

每月进行应付账款账龄分析,并对所有异常账款进行跟踪了解。

Ÿ Perform all other Accounts Payable functions

执行其他应付账款职责。

Ÿ A/R Charges Processing

(应收账款处理)

Ÿ Work closely with Guest Service Officer at Front Desk to ensure that guest folios are properly maintained and outstanding balances are under control.

与前台接待紧密合作,确保准确管理客人账单及所有超额费用处于控中。

Ÿ Ensure all folios are settled or transferred (with proper supporting document or authorization) upon guest checkout.

确保客人退房时所有费用已结清或已被转账(须附有相应的附件或授权)

Ÿ Follow up with late charges and pending accounts

跟进逃账及待处理账。

Ÿ Review daily high balance report and take appropriate action whenever necessary

每日复核超限额账户余额报告,并在必要时采取相应措施。

Ÿ Follow up with Returned Checks

处理跟进退票。

Ÿ Process all advance deposit refund and credit card refund

处理所有预付押金和信用卡的退款。

Ÿ Inform A/R Supervisor or Financial Controller of problem accounts

及时通知应收账款主管或助理财务总监关于有问题的账目。

Ÿ Monitor credit limit of Accounts Receivable

监督管理应收账款的信贷额度。

Ÿ Prepare monthly aging report and analyses

准备每月账龄分析报告。

Ÿ Billing and Collections

(开账单和收账)

Ÿ This is for Credit Clerk

(本点针对信贷文员)

Ÿ Ensure all billings and monthly statements are sent timely and accurately

确保及时,准确地发出所有收款账单和月结账单。

Ÿ Make calls on all current and delinquent accounts and maintain call log

电话通知所有挂账及拖欠账目的客人,并保存电话记录.

Ÿ Call on customers' offices to collect checks and payments.

电话通知客户追收付款。

Ÿ Update collection result on a daily basis

每日更新收账记录。

Ÿ Reply to all the customers' enquiries relating to payment terms and request for special billing.

答复客户关于挂账付款及要求特别账单的咨询。

Ÿ Respond to all telephone and written enquiries within three working days

在3个工作日答复所有电话和书面的咨询。

Ÿ Policies and Procedures

(政策和程序)

Ÿ Ensure credit policies and procedures are adhered to within departments concerned

确保所有的信贷政策及程序被严格执行。

Ÿ Follow all SOPs and LSOPs pertaining to Accounts Receivable and Credit Policies

遵守所有关于应收账款和信贷方面的制度及程序。

Ÿ Records and Files

(记录和归档)

Ÿ Maintain all files and records updated and intact.

完整保存并及时更新所有文件及记录。

Ÿ Others(其他)

Ÿ To respond to the changes in departmental functions as dictated by the industry, the company or the hotel

适应行业,公司,或者酒店对本部门职责变动的要求。

Ÿ To provide courteous and professional service and to maintain good working relationships with all hotel associates.

提供有礼的,专业的服务以及保持公司同事之间的友好关系。

Ÿ To have a complete understanding of the hotel associate handbook and to adhere to the regulations contained therein.

充分了解酒店人事手册内容和遵守其中的要求。

Ÿ To have a complete understanding of the hotel policies relating to fire, safety and hygiene.

充分了解酒店关于防火,安全以及卫生方面的相关政策。

Ÿ To carry out any other duties and responsibilities as assigned.

执行分派的其他工作。

Ÿ Maintaining Standards and Supporting the Hotel's Vision

维护酒店标准,建设酒店形象

Ÿ Actively support the hotel's team culture, and help to achieve the hotel's vision.

积极支持酒店团队文化,帮助建设酒店形象。

Ÿ Help consistently to achieve your department's goals.

始终如一地帮助部门完成目标。

Ÿ Attend all training sessions and courses, briefings and meetings as required.

参加所有培训课程、简报及会议。

Ÿ Put into practice all training received, especially training relating to job knowledge and skills, and the hotel's culture.

实践所有接受的培训,特别是和工作相关的知识和技能及酒店文化。

Ÿ Look continuously for ways to improve the quality, service and income of the hotel.

不断探索提高酒店质量、服务和收入的途径。

Ÿ Meet or surpass the standards of performance required in your job.

符合甚至超越工作标准。

Ÿ Make a significant and continuous effort to increase your professional knowledge, to improve your job skills, and to achieve the goals in your personal career development plan.

为了增长专业知识以提高工作技巧、完成自己职业发展计划的目标不断做出巨大贡献。

Ÿ Actively support the work and decisions of all teams and committees.

积极支持所有团队和委员会的工作决策。

Ÿ Show a positive, energetic and caring attitude at all times towards fellow staff, our guests, and our suppliers.

对下属员工、客人、供应商要表现出积极和关切。

Ÿ Protect the environment in your work by displaying a strong commitment to saving natural resources; and by being as economical as possible with materials used in your work.

有义务节约自然资源,保护工作环境;并在工作中尽可能经济地使用原料。

Job Type: Full-time

Pay: RM2, RM3,105.59 per month

Benefits:

• Opportunities for promotion
• Professional development

Ability to commute/relocate:

• Johor Bahru: Reliably commute or planning to relocate before starting work (Required)

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Accounts Assistant: 2 years (Required)

Language:

• Mandarin (Required)
• Bahasa (Preferred)

Expected Start Date: 12/15/2025